# Duplicate invoice checks for Sage 200

Sage 200 covers part of duplicate invoice checks on its own. Pulsify checks every invoice for a duplicate, including bills keyed straight into Sage 200, and asks before approval.

A duplicate invoice check stops the same supplier bill being entered and paid twice.

## What Sage 200 does on its own

On Record Purchase Invoice in Purchase Order Processing you can enter the invoice reference and date. Sage 200 then checks for an existing record with the same reference and date and shows a warning. The help does not say if invoices keyed directly in the Purchase Ledger are checked.

- Unverified.
- Reference and date only; amount is not compared.

## What you need in Sage 200

- Sage 200 Purchase Order Processing

## Setting it up in Sage 200

Where to find it: Purchase Order Processing > Order Processing > Record Purchase Invoice

1. Open Record Purchase Invoice and select the supplier.
2. Enter the invoice reference and date before you record.
3. Read the warning if Sage 200 finds an invoice already recorded.
4. Check the supplier account for the earlier entry.
5. Cancel the entry if it is a repeat or record it if it is a different bill.

## Good to know in Sage 200

- The check compares reference and date only.
- It is optional. If you leave the reference blank there is nothing to compare.
- The check applies to invoices recorded through POP. The help does not say if direct Purchase Ledger entry is checked.

## How to do it in Sage 200

### How to stop paying a purchase invoice twice in Sage 200

Before you enter a purchase invoice in Sage 200, search the supplier's bills for the same number or amount. Use one reference format and check the payment run for repeats. Full guide: https://www.pulsify.tech/how-to/stop-paying-a-bill-twice-in-sage-200/

## What Pulsify adds

1. Pulsify checks every invoice against earlier ones on invoice number plus supplier, tax ID or date.
2. Bills keyed straight into Sage 200 count too.
3. A file identical to one already uploaded is held. A person can process it anyway.
4. A suspected duplicate asks the approver to confirm with Approve anyway.

Pulsify connects to Sage 200. We set up the connection for you.

What Pulsify does not do:

- Pulsify never matches duplicates on amount alone.
- A duplicate flag is a warning. The approver decides.

## Common questions

### Does Sage 200 warn about duplicate supplier invoices?

Yes, on Record Purchase Invoice in POP. If the reference and date match an existing record a warning shows. The help does not say if direct Purchase Ledger invoices are checked.

### What does the duplicate check compare?

The invoice reference and date. The Sage help does not include the amount in the check.

### Is the duplicate warning compulsory?

No. Entering the reference and date is optional, so the warning appears only when you fill them in.

### Why do duplicates happen?

The same invoice arrives by email and post, a supplier resends it as a reminder, or two people enter it. A statement can also be keyed as a bill.

## Sources

- https://support.sage.co.uk/help/sage200/content/POP/POPSettingsOrderProcessing.htm
- http://desktophelp.sage.co.uk/sage200/professional/Content/POP/PostPurchaseInvoicesForm.htm

Source: https://www.pulsify.tech/duplicate-invoice-checks-for-sage-200/ (last checked 2026-10-19)