# How to approve A/P invoice records in bulk in SAP B1

In SAP B1, filter the A/P invoice list to bills ready for approval, tick the ones you have checked and approve them together. Open unusual bills one by one.

Bulk approval means approving many bills at once instead of opening each one. It saves time on routine bills.

## Before you start

- Authoriser role

## The SAP B1 way

Where to find it: Main Menu > Administration > Approval Process > Approval Decision Report

1. Open Approval Decision Report and set the selection criteria.
2. Select the rows you want, then choose Global Update.
3. Approve or reject all selected documents and add a remark. The remark is copied to each document.
4. Choose Update.

## Limits in SAP B1

- Only documents waiting for your decision are listed.

## The Pulsify way

1. Open the Invoices queue in Pulsify. Filter to bills waiting on you.
2. Open anything flagged and fix or reject it.
3. Tick the clean bills and use bulk approve.
4. Pulsify creates each bill in SAP B1 with the file attached.

Pulsify connects to SAP B1. We set up the connection for you.

What Pulsify does not do here:

- Bulk approve is per bill. If one bill fails, the others still go through.
- A bill with a warning may need to be approved from its own page.

## Common mistakes

- Selecting every row in the report without opening the large or unusual ones first.
- Typing a remark that only suits one document, because it is copied to all of them.

## Common questions

### Where do I approve many A/P invoices at once?

Open Approval Decision Report under Administration > Approval Process. Set the selection criteria, select the rows and choose Global Update.

### Does the remark I type go on every document?

Yes. In Global Update you approve or reject all selected documents and add a remark. SAP copies the remark to each document.

### Why can I not see every invoice in the report?

The report only lists documents waiting for your decision. Invoices waiting on another authoriser do not show for you.

### Does Pulsify let me bulk approve?

Yes. Pulsify supports bulk approve, bulk reject and bulk archive.

## Sources

- https://help.sap.com/docs/SAP_BUSINESS_ONE/68a2e87fb29941b5bf959a184d9c6727/3a10e6660d084fa9acd5360b37de3ef9.html

Source: https://www.pulsify.tech/how-to/approve-bills-in-bulk-in-sap-business-one/ (last checked 2026-10-19)