# How to approve supplier invoice records in bulk in S/4HANA

The S/4HANA help does not say My Inbox approves several supplier invoices at once. Approvers act on each work item. Release Blocked Invoices (MRBR) can release many blocked invoices together.

Bulk approval means approving many bills at once instead of opening each one. It saves time on routine bills.

## Before you start

- Approver or release authorisation

## The S/4HANA way

Where to find it: My Inbox in Sourcing and Procurement (F0862); Release Blocked Invoices (MRBR)

1. Workflow approvals: the approver opens the work item in My Inbox and approves or rejects it.
2. Blocked invoices without a workflow: open Release Blocked Invoices (MRBR), filter (Blocked Due to Variances, Manual Payment Block, Stochastically Blocked), select the invoices and release them.

## Limits in S/4HANA

- The help does not say that My Inbox approves several invoice items at once.
- Release Blocked Invoices lists many blocked invoices and checks if each blocking reason still applies.
- Approving an invoice by workflow releases it at header level. The block indicator can stay on the item. Use Release Blocked Invoices to delete it.

## The Pulsify way

1. Open the Invoices queue in Pulsify. Filter to bills waiting on you.
2. Open anything flagged and fix or reject it.
3. Tick the clean bills and use bulk approve.
4. Pulsify creates each bill in S/4HANA with the file attached.

Pulsify connects to S/4HANA. We set up the connection for you.

What Pulsify does not do here:

- Bulk approve is per bill. If one bill fails, the others still go through.
- A bill with a warning may need to be approved from its own page.

## Common mistakes

- Expecting My Inbox to approve a batch, when the help does not say it does.
- Assuming workflow approval cleared the block on the item, when the indicator can stay.

## Common questions

### Can I approve many invoices at once in My Inbox?

The help does not say that My Inbox approves several invoice items at once. The approver opens each work item and approves or rejects it.

### How do I release many blocked invoices?

Open Release Blocked Invoices (MRBR), filter by Blocked Due to Variances, Manual Payment Block or Stochastically Blocked, select the invoices and release them. It checks if each blocking reason still applies.

### Why is the block still on after workflow approval?

Approving by workflow releases the invoice at header level. The block indicator can stay on the item. Use Release Blocked Invoices to delete it.

### Does Pulsify let me bulk approve?

Yes. Pulsify supports bulk approve, bulk reject and bulk archive.

## Sources

- https://help.sap.com/docs/SAP_S4HANA_CLOUD/0e602d466b99490187fcbb30d1dc897c/ea000f40b88b4ff6b75e630aa2cf0e39.html
- https://help.sap.com/docs/SAP_S4HANA_CLOUD/0e602d466b99490187fcbb30d1dc897c/74497657a11a0522e10000000a44147b.html
- https://help.sap.com/docs/SAP_S4HANA_CLOUD/0e602d466b99490187fcbb30d1dc897c/9bd9a6b4124446a5b31ddfecbff07508.html

Source: https://www.pulsify.tech/how-to/approve-bills-in-bulk-in-sap-s4hana/ (last checked 2026-10-19)