# How to check AP invoice lines against agreed supplier prices in Kinetic

Keep the agreed price list for each supplier outside Kinetic. Compare each AP invoice unit price to the list and query any difference. Update the list when prices change.

Checking against agreed prices means comparing the unit price on each invoice line to the price list or quote you agreed with the supplier.

## The Kinetic way

Where to find it: AP Invoice Entry

1. Receive against the PO and pick the receipt in Get Not Invoiced Receipts
2. If the supplier price differs, key the actual price on the invoice
3. The difference posts as a purchase price variance

## Limits in Kinetic

- The price on a received PO line cannot be changed, so the difference goes to a variance account
- Kinetic has no price block, so a tolerance report is up to you

## What to watch in Kinetic

- Kinetic has no price block. A tolerance report is up to you.
- The price on a received PO line cannot be changed. The difference goes to a variance account.
- Review the variance account on a set day each week. It is where price differences land.
- Screens and options can differ by Kinetic version, so test the steps on one supplier first.

## The Pulsify way

1. Upload a CSV price list for the supplier in Pulsify. Map the item code, description and unit price columns.
2. Forward the supplier's invoice. Pulsify compares each line's unit price to the list.
3. A higher or lower unit price is flagged. A line not on the list is marked.
4. Approve or query the supplier.

Pulsify connects to Kinetic. We set up the connection for you.

What Pulsify does not do here:

- Pulsify checks unit price only, not quantity.
- One unit price per item. No price history.
- A mismatch is a warning and does not block approval.

## Example in Kinetic

Example Bearing Supplies has an agreed price of $12.00 a bearing on a purchase order. The plant receives 100 and the AP invoice charges $12.40.

- Receipt picked in Get Not Invoiced Receipts, 100 at $12.00: $1,200.00 (Price on the received PO line)
- AP invoice keyed at the supplier price, 100 at $12.40: $1,240.00 (Actual price keyed on the invoice)
- Purchase price variance: $40.00 (Posts to a variance account)

The invoice posts with a $40 purchase price variance. The price on a received PO line cannot be changed, so the variance account holds the record until someone reviews it.

## Common mistakes

- Expecting a price block that the Epicor help does not describe.
- Not watching the variance account, where price differences land.

## Common questions

### Can Kinetic block an invoice at the wrong price?

No. Kinetic has no price block, so a tolerance report is up to you.

### What happens if the supplier price differs?

Key the actual price on the invoice. The difference posts as a purchase price variance.

### Can I change the price on a received PO line?

The price on a received PO line cannot be changed, so the difference goes to a variance account.

### How do I give Pulsify my prices?

Upload a CSV with item code, description and unit price for each supplier.

## Sources

- https://tomerlin-erp.com/wp-content/uploads/2017/01/Epicor10_FeatureSummaryHighlights_101500.pdf
- https://www.epiusers.help/t/51154

Source: https://www.pulsify.tech/how-to/check-bills-against-agreed-supplier-prices-in-epicor-kinetic/ (last checked 2026-10-19)