# How to close the month in accounts payable in MYOB Acumatica

In MYOB Acumatica, enter and approve all bill records dated in the month, accrue goods received, reconcile the AP Aging to the ledger, then lock the period.

Closing the month in AP means making sure every bill for the month is entered, approved and coded and the payables balance ties out.

## Before you start

- Finance admin

## The MYOB Acumatica way

Where to find it: Release AP Documents (AP501000); Close Financial Periods (AP506000); Manage Financial Periods (GL503000)

1. Release all bills and adjustments on Release AP Documents (AP501000).
2. On Close Financial Periods (AP506000) choose Action Close, tick the period and click Unreleased Documents to check for documents still to release or move.
3. Review the AP and GL balances to confirm they agree (account reconciliation).
4. Click Process, then Close. All earlier open periods close too.
5. Check period status on Manage Financial Periods (GL503000).

## Limits in MYOB Acumatica

- Closing a period in the AP subledger closes all preceding open periods in the subledger.
- A closed period can be reopened if closed by mistake.

## The Pulsify way

1. Clear the Pulsify queue: approve, reject or archive each bill waiting.
2. Forward missing bills from suppliers to your Pulsify address.
3. Reconcile key supplier statements in Pulsify.
4. Then run reports and lock the period in MYOB Acumatica.

Pulsify connects to MYOB Acumatica. We set up the connection for you.

What Pulsify does not do here:

- Pulsify does not post accruals.
- Aged payables and period locks are in MYOB Acumatica.

## Common mistakes

- Closing the AP period before checking that the AP and GL balances agree.
- Skipping Unreleased Documents, so bills stay unreleased when the period closes.

## Common questions

### What do I release before closing?

Release all bills and adjustments on Release AP Documents (AP501000). Then use Unreleased Documents on Close Financial Periods (AP506000) to check for any left.

### Does closing a period close earlier ones?

Yes. Closing a period in the AP subledger closes all preceding open periods in the subledger.

### Can I reopen a closed period?

A closed period can be reopened if it was closed by mistake.

### Does Pulsify lock periods?

No. Lock the period in your accounting system.

## Sources

- https://help.myob.com.au/advanced/Docs/Published/UserGuide/Finance_Period-End_Procedures_AP_GeneralInfo.html
- https://help.myob.com.au/advanced/Docs/Published/UserGuide/Finance_Period-End_Procedures_AP_Activity2.html
- https://help.myob.com.au/advanced/Docs/Published/UserGuide/AP_50_10_00.html

Source: https://www.pulsify.tech/how-to/close-the-month-in-ap-in-myob-advanced/ (last checked 2026-10-19)