# How to close the month in accounts payable in Sage 200

In Sage 200, enter and approve all purchase invoice records dated in the month, accrue goods received, reconcile the supplier ageing report to the ledger, then lock the period.

Closing the month in AP means making sure every bill for the month is entered, approved and coded and the payables balance ties out.

## Before you start

- Sage 200 Purchase Ledger
- Sage 200 Purchase Order Processing for PO tasks

## The Sage 200 way

Where to find it: Purchase Ledger period end checks, then close the period in Accounting System Manager

1. Make sure no one else is logged on. Enter all transactions for the period.
2. Run Report Pending Transactions, then Update Pending Transactions in the Purchase Ledger.
3. Check and clear any transactions requiring authorisation.
4. Allocate as much cash as possible on open item accounts. Put under query anything that must stay at period end.
5. Print remittances and clear the suggested payments file. Print the detailed VAT report and VAT Return. Update foreign exchange rates.
6. Print Transaction Listing, Aged Creditors, Vatable Transactions, List of Accounts and Trading reports. Back up Purchase Ledger data.
7. Reconcile Aged Creditors to the Creditors Control account, then close the period in Accounting System Manager.

## Limits in Sage 200

- UK product. VAT report steps are for the UK VAT Return.

## The Pulsify way

1. Clear the Pulsify queue: approve, reject or archive each bill waiting.
2. Forward missing bills from suppliers to your Pulsify address.
3. Reconcile key supplier statements in Pulsify.
4. Then run reports and lock the period in Sage 200.

Pulsify connects to Sage 200. We set up the connection for you.

What Pulsify does not do here:

- Pulsify does not post accruals.
- Aged payables and period locks are in Sage 200.

## Common mistakes

- Closing the period with transactions still requiring authorisation.
- Closing before backing up Purchase Ledger data.

## Common questions

### What do I run before closing a Purchase Ledger period?

Make sure no one else is logged on and all transactions are entered. Run Report Pending Transactions, then Update Pending Transactions. Check and clear any transactions requiring authorisation.

### How do I tie to the ledger?

Reconcile Aged Creditors to the Creditors Control account, then close the period in Accounting System Manager.

### What gets printed at period end?

Remittances, the detailed VAT report and VAT Return, Transaction Listing, Aged Creditors, Vatable Transactions, List of Accounts and Trading reports. Back up Purchase Ledger data.

### Does Pulsify lock periods?

No. Lock the period in your accounting system.

## Sources

- https://desktophelp.sage.co.uk/sage200/professional/Content/General/Monthly_Routines.htm
- https://desktophelp.sage.co.uk/sage200/professional/Content/General/Reconciliation.htm
- https://desktophelp.sage.co.uk/sage200/professional/Content/PL/CreditorsReconciliationEnquiryForm.htm

Source: https://www.pulsify.tech/how-to/close-the-month-in-ap-in-sage-200/ (last checked 2026-10-19)