# How to close the month in accounts payable in SYSPRO

In SYSPRO, enter and approve all supplier invoice records dated in the month, accrue goods received, reconcile the AP Aged Analysis to the ledger, then lock the period.

Closing the month in AP means making sure every bill for the month is entered, approved and coded and the payables balance ties out.

## The SYSPRO way

Where to find it: Program List > Accounts Payable > Period End (AP Period End)

1. Finish AP Invoice Posting and payments for the month. Run AP Permanent Entries Posting if you use permanent entries.
2. Make sure the AP and general ledger journals are created and posted.
3. Print the AP Period End Balance report and the AP Trial Balance.
4. Agree the AP Trial Balance to the AP control account in the general ledger and fix any differences.
5. Run AP Period End.

## Limits in SYSPRO

- Timing of the aged report and payment run against period end is up to your process.

## The Pulsify way

1. Clear the Pulsify queue: approve, reject or archive each bill waiting.
2. Forward missing bills from suppliers to your Pulsify address.
3. Reconcile key supplier statements in Pulsify.
4. Then run reports and lock the period in SYSPRO.

Pulsify connects to SYSPRO. We set up the connection for you.

What Pulsify does not do here:

- Pulsify does not post accruals.
- Aged payables and period locks are in SYSPRO.

## Common mistakes

- Running AP Period End before the AP and general ledger journals are created and posted.
- Skipping AP Permanent Entries Posting when you use permanent entries.

## Common questions

### What do I run before AP Period End?

Finish AP Invoice Posting and payments. Run AP Permanent Entries Posting if you use permanent entries. Create and post the AP and general ledger journals. Print the AP Period End Balance report and the AP Trial Balance.

### How do I know AP agrees to the ledger?

Agree the AP Trial Balance to the AP control account in the general ledger and fix any differences before you run AP Period End.

### When should I run the aged report?

The timing of the aged report and payment run against period end is up to your process.

### Does Pulsify lock periods?

No. Lock the period in your accounting system.

## Sources

- https://help.syspro.com/syspro-7-update-1/_apsovr.htm

Source: https://www.pulsify.tech/how-to/close-the-month-in-ap-in-syspro/ (last checked 2026-10-19)