# How to enter a bill with line items in MYOB Acumatica

In MYOB Acumatica, open a new bill, pick the vendor, add one line per invoice row with an account and tax category, then check the total matches the invoice.

Entering a supplier bill with line items means recording each row of the invoice (item, quantity, price, account and GST) instead of one lump sum.

## Before you start

- Permission to the Bills and Adjustments form (AP301000)

## The MYOB Acumatica way

Where to find it: Finance > Accounts Payable > Bills and Adjustments (AP301000)

1. Click Add New Record and set Type to Bill.
2. Enter the Date, Vendor Ref. (supplier invoice number) and Vendor. Location, Terms and Due Date fill in from the vendor.
3. On the Details tab click Add Row for each line.
4. Pick the Inventory ID (non-stock item or service), Quantity and Unit Cost, or enter the line total.
5. Check Account and Subaccount, then click Save.

## Limits in MYOB Acumatica

- Stock item lines must be linked to a purchase order or receipt line.

## Good to know in MYOB Acumatica

- Attach the scanned supplier invoice to the bill using the file attach button.

## The Pulsify way

1. Forward the supplier's invoice to your Pulsify address or upload it. Pulsify reads every printed row as its own line.
2. Pulsify finds the vendor in MYOB Acumatica and suggests an account for each line from how that vendor was coded before.
3. Review the lines in Pulsify. Fix any account or tax category and approve.
4. On approval, Pulsify creates the bill in MYOB Acumatica with the original file attached.

Pulsify connects to MYOB Acumatica. We set up the connection for you.

What Pulsify does not do here:

- Pulsify aims for 99% accuracy, but you still review each bill before approval.

## Common mistakes

- Typing a stock item on a bill without linking it to a purchase order or receipt line.
- Leaving Vendor Ref. empty. It holds the supplier's invoice number, which helps you find the bill later and spot duplicates.

## Common questions

### Where do I enter a supplier bill in MYOB Acumatica?

On Bills and Adjustments (AP301000), under Finance > Accounts Payable. Click Add New Record, set Type to Bill, then enter the Date, Vendor Ref. and Vendor.

### What fills in when I pick the vendor?

Location, Terms and Due Date fill in from the vendor. Check them, then click Add Row on the Details tab for each line.

### Why will it not take a stock item line?

Stock item lines must be linked to a purchase order or receipt line. Use a non-stock item or service for a line with no order behind it.

## Sources

- https://help.myob.com.au/advanced/Docs/Published/UserGuide/AP__how_Entering_a_Bill.html
- https://help.myob.com.au/advanced/Docs/Published/UserGuide/Finance_ProcessingAPBills_GeneralInfo.html

Source: https://www.pulsify.tech/how-to/enter-a-supplier-bill-with-line-items-in-myob-advanced/ (last checked 2026-10-19)