# How to get supplier invoice records in by email to IFS Cloud

Set up one address for supplier invoice records. Ask each supplier to send invoices there. Read and enter each one into IFS Cloud, with the original file attached.

Getting bills in by email means suppliers or your team forward invoices to one address and the data is read and entered for you.

## Before you start

- 25R2 or later
- Capture Data using AI switched on
- Mail reader set up

## The IFS Cloud way

Where to find it: Company > Invoice > General tab > Supplier Invoice Data Capture Parameters; Data Capture for Supplier Invoices

1. Switch on Capture Data using AI
2. Enter the invoice email address
3. Invoices that arrive show with status Received
4. Review header and line data against the preview
5. Click Transfer Invoice to send to External Supplier Invoices

## Limits in IFS Cloud

- PDF, JPG, JPEG and PNG only
- One invoice per file
- Tax codes must be set on the External Supplier Invoice Tax Codes page

## Good to know in IFS Cloud

- From 25R2 SU7 several companies can share one inbox

## The Pulsify way

1. Each company gets its own Pulsify forwarding address. Ask suppliers to send invoices there, or forward them yourself.
2. Pulsify reads each attachment and works out if it is an invoice, a credit note or a statement.
3. Pulsify finds the supplier in IFS Cloud and codes each line.
4. Review and approve. The supplier invoice is created in IFS Cloud with the file attached.

Pulsify connects to IFS Cloud. We set up the connection for you.

What Pulsify does not do here:

- Unknown senders can be held until an admin allows them.
- You can also upload files or take a photo in the app.

## Common mistakes

- Putting more than one invoice in a file.
- Not setting tax codes on the External Supplier Invoice Tax Codes page.

## Common questions

### What file types work?

PDF, JPG, JPEG and PNG only, with one invoice per file.

### Which release do I need?

25R2 or later, with Capture Data using AI switched on and a mail reader set up. From 25R2 SU7 several companies can share one inbox.

### What must I set for tax?

Tax codes must be set on the External Supplier Invoice Tax Codes page.

### Can I just forward invoices to Pulsify?

Yes. Every company has its own forwarding address. Send or forward invoices there.

## Sources

- https://docs.ifs.com/ifsclouddocs/25r2/lang/en/SupplierInvoicing/AboutDataCaptureforSupplierInvoices.htm

Source: https://www.pulsify.tech/how-to/get-bills-in-by-email-in-ifs-cloud/ (last checked 2026-10-19)