# How to get supplier invoice records in by email to S/4HANA

Set up one address for supplier invoice records. Ask each supplier to send invoices there. Read and enter each one into S/4HANA, with the original file attached.

Getting bills in by email means suppliers or your team forward invoices to one address and the data is read and entered for you.

## Before you start

- Invoice capture or business network product for automatic extraction

## The S/4HANA way

Where to find it: Upload Supplier Invoices (F2452) for files; data extraction by a separate product

1. Send or upload the supplier invoice files.
2. Each file becomes a draft supplier invoice with the file attached.
3. Complete the draft in Manage Supplier Invoices and post it.

## Limits in S/4HANA

- Reading the data off a PDF is not done by the core upload app.
- Invoices from the Business Network arrive as drafts. Incomplete items can be corrected.

## The Pulsify way

1. Each company gets its own Pulsify forwarding address. Ask suppliers to send invoices there, or forward them yourself.
2. Pulsify reads each attachment and works out if it is an invoice, a credit note or a statement.
3. Pulsify finds the supplier in S/4HANA and codes each line.
4. Review and approve. The supplier invoice is created in S/4HANA with the file attached.

Pulsify connects to S/4HANA. We set up the connection for you.

What Pulsify does not do here:

- Unknown senders can be held until an admin allows them.
- You can also upload files or take a photo in the app.

## Common mistakes

- Expecting the core upload app to fill in invoice fields from a PDF.
- Posting a Business Network draft without correcting its incomplete items.

## Common questions

### Can SAP read supplier invoices from email?

Not in the core upload app. Reading data off a PDF is not done by it. Automatic extraction needs an invoice capture or business network product, and the product names vary.

### What does the upload app do with a file?

Each file becomes a draft supplier invoice with the file attached. Complete the draft in Manage Supplier Invoices and post it.

### What about invoices from the Business Network?

They arrive as drafts. Incomplete items can be corrected.

### Can I just forward invoices to Pulsify?

Yes. Every company has its own forwarding address. Send or forward invoices there.

## Sources

- https://help.sap.com/docs/SAP_S4HANA_CLOUD/0e602d466b99490187fcbb30d1dc897c/210c1c5845359344e10000000a4450e5.html
- https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/af9ef57f504840d2b81be8667206d485/4e246b54f94c8f4ce10000000a4450e5.html

Source: https://www.pulsify.tech/how-to/get-bills-in-by-email-in-sap-s4hana/ (last checked 2026-10-19)