# How to handle a partial delivery against a purchase order in MYOB Acumatica

In MYOB Acumatica, keep the purchase order open, check each bill against what has been billed so far and close the purchase order only when the last delivery is invoiced.

A partial delivery is when a supplier delivers and bills only part of a purchase order, so the PO stays open with a balance.

## Before you start

- Purchase Orders and Inventory modules

## The MYOB Acumatica way

Where to find it: Purchase Receipts (PO302000); then Bills and Adjustments > Add PO Receipt

1. Record the receipt for the quantity that arrived.
2. Add PO Receipt on the bill lists released receipts not fully billed.
3. Use Add Receipt Line to bill only some lines.
4. Set Min and Max receipt % on the vendor to accept or reject over and under deliveries.

## Limits in MYOB Acumatica

- Vendor can be set to Allow AP Bill Before Receipt.

## The Pulsify way

1. Sync your open POs from MYOB Acumatica to Pulsify.
2. Forward each bill. Pulsify links it to the purchase order and matches lines on quantity and unit price.
3. Pulsify shows how much of the purchase order is claimed, what this bill adds and what is left.
4. Pulsify flags a line that bills more than what is left on the purchase order.
5. Approve. The bill is created in MYOB Acumatica against the purchase order.

Pulsify connects to MYOB Acumatica. We set up the connection for you.

What Pulsify does not do here:

- Pulsify matches to within 1 cent and has no tolerance setting.
- A lower quantity than the purchase order line is not flagged, because partial delivery is normal.

## Common mistakes

- Billing from the order when only part arrived, instead of recording the receipt first.
- Not setting Min and Max receipt % on the vendor, so over and under deliveries are not caught.

## Common questions

### How do I bill only part of a delivery?

Record the receipt for the quantity that arrived. On the bill, Add PO Receipt lists released receipts not fully billed. Use Add Receipt Line to bill only some lines.

### Can I reject over or under deliveries?

Yes. Set Min and Max receipt % on the vendor to accept or reject over and under deliveries.

### Can I bill before the goods arrive?

Only if the vendor is set to Allow AP Bill Before Receipt.

### Does Pulsify handle partial deliveries?

Yes. It tracks the PO balance across invoices and flags a line that goes over what is left.

## Sources

- https://help.myob.com.au/advanced/Docs/Published/UserGuide/AP__how_Entering_a_Bill_Based_on_Purchase_Receipts.html
- https://help.myob.com.au/advanced/Docs/Published/UserGuide/AP_30_30_00.html

Source: https://www.pulsify.tech/how-to/handle-a-partial-delivery-against-a-po-in-myob-advanced/ (last checked 2026-10-19)