# How to handle a partial delivery against a purchase order in Sage 50

In Sage 50, keep the purchase order open, check each purchase invoice against what has been billed so far and close the purchase order only when the last delivery is invoiced.

A partial delivery is when a supplier delivers and bills only part of a purchase order, so the PO stays open with a balance.

## The Sage 50 way

Where to find it: Purchase order processing

1. Enter the purchase order.
2. Receive what has arrived. On the bill, Ship > All receives everything in one go; for part deliveries change the quantity received.
3. The PO stays open until all items or services are received, then closes by itself. Use Close PO to close it early.

## Limits in Sage 50

- UK: one community report of the PO posted flag showing FULL while an invoice was still outstanding.

## The Pulsify way

1. Sync your open POs from Sage 50 to Pulsify.
2. Forward each purchase invoice. Pulsify links it to the purchase order and matches lines on quantity and unit price.
3. Pulsify shows how much of the purchase order is claimed, what this purchase invoice adds and what is left.
4. Pulsify flags a line that bills more than what is left on the purchase order.
5. Approve. The purchase invoice is created in Sage 50 against the purchase order.

Pulsify connects to Sage 50. We set up the connection for you.

What Pulsify does not do here:

- Pulsify matches to within 1 cent and has no tolerance setting.
- A lower quantity than the purchase order line is not flagged, because partial delivery is normal.

## Common mistakes

- Using Ship > All when only part of the order arrived.
- Trusting the PO posted flag alone in the UK, as one report shows FULL with an invoice outstanding.

## Common questions

### How does a part delivery work?

The US quick reference says to receive what has arrived. On the bill, Ship > All receives everything in one go. For part deliveries change the quantity received.

### When does the PO close?

It stays open until all items or services are received, then closes by itself. Use Close PO to close it early.

### Is there a known quirk?

One UK community report shows the PO posted flag at FULL while an invoice was still outstanding. Check the invoice status as well.

### Does Pulsify handle partial deliveries?

Yes. It tracks the PO balance across invoices and flags a line that goes over what is left.

## Sources

- https://docs.sage.com/docs/en/customer/50us/open/purchase_order.pdf
- https://communityhub.sage.com/gb/sage-50-accounts/f/general-discussion-uk/204174/purchase-order-posted-flag---incorrect/510316

Source: https://www.pulsify.tech/how-to/handle-a-partial-delivery-against-a-po-in-sage-50/ (last checked 2026-10-19)