# How to keep an audit trail for voucher records in CloudSuite Industrial

Attach the source invoice to every voucher in CloudSuite Industrial. Record who approved and when, keep reasons for rejections and changes and test the trail on five bills.

An AP audit trail is the record of who received, coded, approved and paid each bill and what was checked.

## The CloudSuite Industrial way

Where to find it: Journal and ledger reports

1. Vouchers keep the Authorizer and Auth Status
2. Posting creates journal entries with reference APRV plus the voucher number
3. Reports of voided checks and posted transactions give a trail

## Limits in CloudSuite Industrial

- The Infor guide does not describe field-level change history.

## The Pulsify way

1. Forward the invoice to Pulsify. The original file is kept with the bill.
2. Set approval rules by supplier, amount or account. Add steps and a review step if needed.
3. Rejections and approvals are recorded with the person and date. Rejections can carry a reason.
4. On approval, the voucher is created in CloudSuite Industrial with the file attached.

Pulsify connects to CloudSuite Industrial. We set up the connection for you.

What Pulsify does not do here:

- Pulsify does not replace the record-keeping duties of your business.

## Common mistakes

- Expecting field-by-field history on vouchers. The Infor guide does not describe it.
- Not keeping the reports of voided checks and posted transactions.

## Common questions

### What does a voucher record?

Vouchers keep the Authorizer and Auth Status.

### What reference do posting journals carry?

Posting creates journal entries with reference APRV plus the voucher number.

### Is there field-level change history?

The Infor guide does not describe it. Reports of voided checks and posted transactions give a trail.

### Does Pulsify record approvals?

Yes. Approvals and rejections are recorded with the person and date.

## Sources

- https://docs.infor.com/csi/9.00.x/en-us/useradminlist/csi_Financials_User_Guide_42982.pdf
- https://docs.infor.com/csi/9.01.x/en-us/useradminlist/csbi_9.01.x_financials_user_op_sl_en-us_50331.pdf

Source: https://www.pulsify.tech/how-to/keep-an-audit-trail-for-ap-in-infor-cloudsuite-industrial/ (last checked 2026-10-19)