# How to keep an audit trail for bill records in MYOB Acumatica

Attach the source invoice to every bill in MYOB Acumatica. Record who approved and when, keep reasons for rejections and changes and test the trail on five bills.

An AP audit trail is the record of who received, coded, approved and paid each bill and what was checked.

## Before you start

- Approval Workflow for approval history

## The MYOB Acumatica way

Where to find it: Bills and Adjustments > Approvals tab; System > Audit History

1. On a bill the Approvals tab shows who was assigned, who approved and when.
2. Statuses are On Hold, Pending Approval, Rejected, Balanced and Open.
3. Audit history keeps user operations for the months you set (default 999, minimum 12).

## The Pulsify way

1. Forward the invoice to Pulsify. The original file is kept with the bill.
2. Set approval rules by supplier, amount or account. Add steps and a review step if needed.
3. Rejections and approvals are recorded with the person and date. Rejections can carry a reason.
4. On approval, the bill is created in MYOB Acumatica with the file attached.

Pulsify connects to MYOB Acumatica. We set up the connection for you.

What Pulsify does not do here:

- Pulsify does not replace the record-keeping duties of your business.

## Common mistakes

- Expecting approval history on bills when Approval Workflow is not on.
- Relying on the status alone. The Approvals tab holds the who and when.

## Common questions

### What does the Approvals tab show?

On a bill it shows who was assigned, who approved and when.

### What bill statuses are there?

On Hold, Pending Approval, Rejected, Balanced and Open.

### How long is audit history kept?

Audit history keeps user operations for the months you set. The default is 999 and the minimum is 12.

### Does Pulsify record approvals?

Yes. Approvals and rejections are recorded with the person and date.

## Sources

- https://help.myob.com.au/advanced/Docs/Published/UserGuide/AP__con_Approval_of_AP_Bills.html
- https://help.myob.com.au/advanced/Docs/Published/UserGuide/Finance_ProcessingAPBills_GeneralInfo.html
- https://help.myob.com.au/advanced/Docs/Published/UserGuide/SM_20_10_60.html

Source: https://www.pulsify.tech/how-to/keep-an-audit-trail-for-ap-in-myob-advanced/ (last checked 2026-10-19)