# How to match a purchase invoice to a purchase order in Business Central

In Business Central, open the purchase order, compare each purchase invoice line to the purchase order line on quantity and unit price and query any difference before you approve.

Matching a bill to a purchase order means checking the invoice lines against what was ordered (and sometimes received) before you pay.

## Before you start

- Purchasing permissions

## The Business Central way

Where to find it: Purchase Invoices > Lines: Get Receipt Lines or Get Order Lines

1. Receive the order first.
2. On a new purchase invoice choose Get Receipt Lines (or Get Order Lines) and pick the receipt lines.
3. Check quantity and price against the vendor's invoice.
4. Post.
5. With Payables Agent, a draft invoice can be matched to order lines and receipts by order number or by choosing lines.

## Limits in Business Central

- Matching of an order number is an exact document number match, not fuzzy matching.
- Combined receipts must be from the same vendor and currency.

## Good to know in Business Central

- Quantity Invoiced on the order updates when you post.

## The Pulsify way

1. Sync your open POs from Business Central to Pulsify.
2. Forward the supplier's invoice. Pulsify links it to the right purchase order.
3. Pulsify matches each line on quantity and unit price, to within 1 cent.
4. Review flags for price differences, extra quantity and lines not on the PO.
5. Approve. The purchase invoice is created in Business Central against the purchase order.

Pulsify connects to Business Central. We set up the connection for you.

What Pulsify does not do here:

- Pulsify has no tolerance setting. It compares to the cent.
- Flags are warnings. Your approver decides.

## Common mistakes

- Invoicing before the order is received.
- Mixing receipts from different vendors or currencies.

## Common questions

### How do I bring receipt lines onto an invoice?

Receive the order first. On a new purchase invoice choose Get Receipt Lines (or Get Order Lines) and pick the lines.

### Does Payables Agent match by order number?

Yes. A draft invoice can be matched by order number. It is an exact document number match, not fuzzy matching.

### Can I combine receipts on one invoice?

Yes, if they are from the same vendor and currency.

### What does Pulsify flag?

A unit price that differs from the PO, a quantity above the PO line and lines that are not on the PO.

## Sources

- https://learn.microsoft.com/en-us/dynamics365/business-central/purchasing-how-to-combine-receipts
- https://learn.microsoft.com/en-us/dynamics365/business-central/match-purchase-invoice-drafts-to-orders

Source: https://www.pulsify.tech/how-to/match-a-bill-to-a-purchase-order-in-business-central/ (last checked 2026-10-19)