# How to set a default GL account for each vendor in Sage Intacct

In Sage Intacct, open the vendor record and set a default GL account and tax detail. New bill lines will start with those and you can change any line.

A default account is the expense account a supplier's bills are coded to unless someone changes it. It saves time on repeat suppliers.

## Before you start

- Accounts Payable subscription
- Business user with Vendors: Add or Edit permission

## The Sage Intacct way

Where to find it: Accounts Payable > Setup > Add next to Vendors > Additional information tab

1. Open the vendor (Accounts Payable > Setup > Vendors) and go to the Additional information tab.
2. Select a Default expense account. It is the default for bill line items.
3. Optionally set a Default tax schedule, a payment Term and a default Payment priority.
4. On the Payment information tab set Default bill payment date and preferred payment method.
5. New bills for the vendor then use these defaults.

## Limits in Sage Intacct

- The default is one expense account per vendor. Default dimensions are not on the vendor record in the article.

## The Pulsify way

1. Forward the supplier's invoice to your Pulsify address or upload it. Pulsify reads every line and finds the vendor in Sage Intacct.
2. Pulsify suggests an account for each line from how that vendor was coded on past bills in Sage Intacct.
3. Correct a suggestion when it is wrong. Later bills for that vendor follow the pattern.
4. Approve. The bill is created in Sage Intacct.

Pulsify connects to Sage Intacct. We set up the connection for you.

What Pulsify does not do here:

- There is no setting in Pulsify to fix a default account for a vendor. It learns from past bills.
- A default set on the vendor in Sage Intacct stays in Sage Intacct.

## Common mistakes

- Setting one default expense account for a vendor that sells many kinds of cost.
- Expecting the vendor default to fill in department or location dimensions.

## Common questions

### Where do I set a default account for a vendor?

Open the vendor in Accounts Payable > Setup > Vendors, go to the Additional information tab and select a Default expense account. New bill lines for that vendor use it.

### Can I set a default dimension on the vendor too?

The article read does not show default dimensions on the vendor record. It does show a default tax schedule, payment term and payment priority.

### Does the default apply to bills I already entered?

No. The default applies to new bills. Existing bills keep the account they were saved with.

### Does Pulsify let me set a default account?

Not as a setting. Pulsify learns each supplier's coding from past bills in your accounting system and suggests an account for every line.

## Sources

- https://www.intacct.com/ia/docs/en_US/help_action/Accounts_Payable/Setup/Vendors/Set_up/vendors.htm

Source: https://www.pulsify.tech/how-to/set-a-default-account-for-each-supplier-in-sage-intacct/ (last checked 2026-10-19)