# How to set up a new vendor safely in Dynamics 365 Finance

Before the first bill, collect the vendor's ABN and bank details, check the ABN, phone to confirm, have a second person approve the vendor record in Dynamics 365 Finance, then enter the first vendor invoice.

Setting up a new supplier safely means checking who they are and where the money goes before the first payment.

## Before you start

- Procurement role

## The Dynamics 365 Finance way

Where to find it: Vendor onboarding and Vendor workflow

1. Use vendor onboarding so the vendor's contact fills a registration wizard.
2. Route the vendor request to approval.
3. Turn on vendor approvals for key fields.
4. Add the bank account through the approval workflow.

## The Pulsify way

1. Forward the first vendor invoice to Pulsify.
2. Pulsify flags a vendor not found in Dynamics 365 Finance so you add the record with the right details.
3. It checks the ABN against the ABR and flags an invalid ABN or one not registered for GST.
4. It compares bank details with the vendor record and flags a mismatch.
5. Route first bills for new suppliers to a second approver.

Pulsify connects to Dynamics 365 Finance. We set up the connection for you.

What Pulsify does not do here:

- Pulsify flags. A person still confirms by phone.

## Common mistakes

- Adding the bank account straight onto the vendor, when it should go through the approval workflow.
- Turning on vendor onboarding without a route for the vendor request to be approved.

## Common questions

### How do I onboard a new vendor?

Use vendor onboarding so the vendor's contact fills in a registration wizard. Route the vendor request to approval.

### Can key vendor fields be protected?

Yes. Turn on vendor approvals for key fields.

### How is the bank account added?

Through the approval workflow for vendor bank account changes.

### What does Pulsify check?

ABN, GST status and bank detail mismatches.

## Sources

- https://learn.microsoft.com/en-us/dynamics365/supply-chain/procurement/vendor-onboarding
- https://learn.microsoft.com/en-us/dynamics365/finance/accounts-payable/vendor-workflow
- https://learn.microsoft.com/en-us/dynamics365/finance/accounts-payable/vendor-bank-account-workflow

Source: https://www.pulsify.tech/how-to/set-up-a-new-supplier-safely-in-dynamics-365-finance/ (last checked 2026-10-19)