# How to set up a new vendor safely in MYOB Acumatica

Before the first bill, collect the vendor's ABN and bank details, check the ABN, phone to confirm, have a second person approve the vendor record in MYOB Acumatica, then enter the first bill.

Setting up a new supplier safely means checking who they are and where the money goes before the first payment.

## Before you start

- Vendor access

## The MYOB Acumatica way

Where to find it: Finance > Accounts Payable > Vendors (AP303000)

1. Create the vendor. Pick the vendor class (defaults for terms and TPAR).
2. Set the payment method and bank account.
3. Set the location with tax zone, expense account and tax registration ID.
4. Enter the ABN under TPAR Settings if they are a contractor.
5. Put the first bill through approval.

## The Pulsify way

1. Forward the first bill to Pulsify.
2. Pulsify flags a vendor not found in MYOB Acumatica so you add the record with the right details.
3. It checks the ABN against the ABR and flags an invalid ABN or one not registered for GST.
4. It compares bank details with the vendor record and flags a mismatch.
5. Route first bills for new suppliers to a second approver.

Pulsify connects to MYOB Acumatica. We set up the connection for you.

What Pulsify does not do here:

- Pulsify flags. A person still confirms by phone.

## Common mistakes

- Skipping the vendor class, so the terms and TPAR defaults are not filled in.
- Leaving the location without a tax zone and expense account, so bills for that vendor get no defaults.

## Common questions

### What do I set on a new vendor?

Pick the vendor class (defaults for terms and TPAR), set the payment method and bank account. Add a location with tax zone, expense account and tax registration ID.

### Where does the ABN go?

Under TPAR Settings, if they are a contractor.

### Should the first bill get a check?

Yes. Put the first bill through approval.

### What does Pulsify check?

ABN, GST status and bank detail mismatches.

## Sources

- https://help.myob.com.au/advanced/Docs/Published/UserGuide/AP_30_30_00.html
- https://help.myob.com.au/advanced/Docs/Published/UserGuide/AP_20_10_00.html
- https://help.myob.com.au/advanced/Docs/Published/UserGuide/AP_30_30_10.html

Source: https://www.pulsify.tech/how-to/set-up-a-new-supplier-safely-in-myob-advanced/ (last checked 2026-10-19)