# How to set up a new supplier safely in S/4HANA

Before the first bill, collect the supplier's ABN and bank details, check the ABN, phone to confirm, have a second person approve the supplier record in S/4HANA, then enter the first supplier invoice.

Setting up a new supplier safely means checking who they are and where the money goes before the first payment.

## Before you start

- Business partner creation authorisation

## The S/4HANA way

Where to find it: Manage Business Partner Master Data

1. Create the business partner as a supplier.
2. Under Identification > Tax Numbers add the ABN with Tax Category AU0.
3. Enter bank details and company code data.
4. Sensitive field changes can be held for a second person to confirm (dual control).

## Limits in S/4HANA

- Approval of new suppliers as a full process needs Master Data Governance, a separate product.

## The Pulsify way

1. Forward the first supplier invoice to Pulsify.
2. Pulsify flags a supplier not found in S/4HANA so you add the record with the right details.
3. It checks the ABN against the ABR and flags an invalid ABN or one not registered for GST.
4. It compares bank details with the supplier record and flags a mismatch.
5. Route first bills for new suppliers to a second approver.

Pulsify connects to S/4HANA. We set up the connection for you.

What Pulsify does not do here:

- Pulsify flags. A person still confirms by phone.

## Common mistakes

- Skipping the ABN under Tax Numbers with Tax Category AU0.
- Expecting a full approval process for new suppliers without Master Data Governance.

## Common questions

### How do I create a new supplier in SAP?

Open Manage Business Partner Master Data and create the business partner as a supplier. Add the ABN under Identification > Tax Numbers with Tax Category AU0. Enter the bank details and company code data.

### Can a second person confirm sensitive changes?

Yes. Sensitive field changes can be held for a second person to confirm (dual control).

### Does SAP approve new suppliers as a process?

A full approval process for new suppliers needs Master Data Governance, a separate product.

### What does Pulsify check?

ABN, GST status and bank detail mismatches.

## Sources

- https://help.sap.com/docs/SAP_S4HANA_CLOUD/588ca6c5bb13420dab56aafc9e6fe348/7c917ca46ec247439c2a2cddd8b8eaa0.html
- https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/3cb1182b4a184bdd93f8d62e3f1f0741/e2e8d353ca9f4408e10000000a174cb4.html

Source: https://www.pulsify.tech/how-to/set-up-a-new-supplier-safely-in-sap-s4hana/ (last checked 2026-10-19)