# How to set up supplier invoice approval in IFS Cloud

In IFS Cloud, set up posting proposal authorization: choose who can approve and their limits, then test it with a real supplier invoice before you rely on it.

Bill approval means a bill is checked and signed off by the right person before it is paid. A setup says who approves what.

## Before you start

- IFS Supplier Invoice Workflow installed
- Authorizers set up

## The IFS Cloud way

Where to find it: Company > Invoice > General > Use Posting Proposal; Company > Invoice/PO Matching tab; Authorization Combination Rules

1. Select Use Posting Proposal on the General tab of the Company page (needs IFS Supplier Invoice Workflow)
2. Set up invoice authorizers and connect each to an Authorization Combination Rule
3. On the Invoice/PO Matching tab choose Automatic Authorization or Manual Authorization as the posting authorization method
4. Invoices create a posting proposal that is authorized automatically when it matches the PO within tolerance, otherwise by an authorizer

## Limits in IFS Cloud

- Automatic authorization is not possible when the code parts are not allowed for the authorizer or when the amount needs at least two authorizers
- Automatic authorization is built for purchase order matching only. Subcontract matches need manual authorization

## Good to know in IFS Cloud

- An authorizer limit is checked against code part combinations and amounts

## The Pulsify way

1. Connect IFS Cloud to Pulsify. We set up the connection for you where needed.
2. Open Approvals. Every company starts with a default rule: any Admin or Approver can approve.
3. Add steps for amounts, suppliers or accounts. Choose a person, a role or a team as approver at each step.
4. Add a review step if someone should check coding before approval.
5. Use Try an invoice to test the rule on a real bill.
6. Add auto-approve rules for small or trusted bills if you want.

Pulsify connects to IFS Cloud. We set up the connection for you.

What Pulsify does not do here:

- Pulsify does not reassign an approval to someone else.
- Pulsify does not send approval reminders.

## Common mistakes

- Selecting Use Posting Proposal without IFS Supplier Invoice Workflow installed.
- Setting up authorizers but not connecting each one to an Authorization Combination Rule.

## Common questions

### What do I need installed?

IFS Supplier Invoice Workflow, plus authorizers set up and linked to an Authorization Combination Rule.

### Automatic or manual authorization?

On the Invoice/PO Matching tab choose Automatic Authorization or Manual Authorization as the posting authorization method.

### When can automatic authorization not run?

When the code parts are not allowed for the authorizer or when the amount needs at least two authorizers.

### Does Pulsify support multi-step approvals?

Yes. You can set steps by amount, supplier or account. Approvers can be people, roles or teams. A review step is available.

## Sources

- https://docs.ifs.com/ifsclouddocs/25r2/SupplierInvoicing/ActivityAutomaticAuthorization.htm
- https://docs.ifs.com/ifsclouddocs/26r1/lang/en/SupplierInvoicing/ActivityEnterCombRulesperAuthGrp.htm
- https://docs.ifs.com/ifsclouddocs/25r2/DefineFinancialsBasics/ActivityEnterInvoiceInfoPerCompany.htm

### Also confirmed by

- IFS employee community reply, 2025: https://community.ifs.com/finance-financials-42/subcontract-automatic-invoice-approval-if-100-matched-62890

Source: https://www.pulsify.tech/how-to/set-up-bill-approval-in-ifs-cloud/ (last checked 2026-10-19)