# How to set up payable invoice approval in Sage 100 Contractor

Sage 100 Contractor has an invoice status field, not a routed approval workflow with named approvers. Enter invoices as Review (status 2) until checked, then change the status so they can be paid.

Bill approval means a bill is checked and signed off by the right person before it is paid. A setup says who approves what.

## The Sage 100 Contractor way

Where to find it: 4-2 Payable Invoices/Credits > Status

1. Enter the invoice with Status 1-Open or 2-Review, or 3-Dispute if the vendor disputes it. The program sets 4-Paid and 5-Void itself.
2. Keep invoices in Review until checked, then change the status so they can be paid.

## Limits in Sage 100 Contractor

- A status is a field, not a routed approval workflow with named approvers.
- Purchase order approval is a date typed in the Approved box.

## The Pulsify way

1. Connect Sage 100 Contractor to Pulsify. We set up the connection for you where needed.
2. Open Approvals. Every company starts with a default rule: any Admin or Approver can approve.
3. Add steps for amounts, suppliers or accounts. Choose a person, a role or a team as approver at each step.
4. Add a review step if someone should check coding before approval.
5. Use Try an invoice to test the rule on a real bill.
6. Add auto-approve rules for small or trusted bills if you want.

Pulsify connects to Sage 100 Contractor. We set up the connection for you.

What Pulsify does not do here:

- Pulsify does not reassign an approval to someone else.
- Pulsify does not send approval reminders.

## Common mistakes

- Treating Review as an approval by a named person. It is only a status.
- Assuming a status stops payment without testing it.

## Common questions

### Is there a routed approval workflow?

No. A status is a field, not a routed approval workflow with named approvers.

### What statuses can an invoice have?

The Status list includes 1-Open, 2-Review, 3-Dispute and 4-Paid. Keep invoices in Review until checked.

### How are purchase orders approved?

Purchase order approval is a date typed in the Approved box.

### Does Pulsify support multi-step approvals?

Yes. You can set steps by amount, supplier or account. Approvers can be people, roles or teams. A review step is available.

## Sources

- https://help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/Entering_payable_invoices.htm
- https://help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/About_payable_credits.htm
- https://help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/6-Project_Management/Creating_purchase_orders_for_jobs.htm
- https://help-sage100contractor.na.sage.com/Sage100Contractor/US/26_1/Content/Modules/4-Accounts%20Payable/About%20payable%20invoice%20status.htm

Source: https://www.pulsify.tech/how-to/set-up-bill-approval-in-sage-100-contractor/ (last checked 2026-10-19)