# Invoice approvals for Sage 100 Contractor

Sage 100 Contractor covers part of invoice approvals on its own. Pulsify adds approval steps by vendor, amount, account or job, with approve, reject or send back from a phone.

Invoice approval is the check that the right person agrees a supplier bill is correct before it is paid.

## What Sage 100 Contractor does on its own

Each payable invoice carries a Status: 1-Open, 2-Review, 3-Dispute or 4-Paid. You can hold an invoice in Review until it is checked. A status is a field, not a routed approval with named approvers. Purchase order approval is a date typed in the Approved box.

- No routing workflow.
- No routing by amount, vendor or job.

## What you need in Sage 100 Contractor

- Sage 100 Contractor Accounts Payable

## Setting it up in Sage 100 Contractor

Where to find it: 4-2 Payable Invoices/Credits > Status

1. Open 4-2 Payable Invoices/Credits and enter the invoice.
2. Set the Status to 2-Review until it is checked.
3. After the checker signs off, change the Status to 1-Open so it can be paid.
4. Use 3-Dispute if the vendor needs to correct the invoice.
5. On purchase orders, type the date in the Approved box once the authorizer signs off.

## Good to know in Sage 100 Contractor

- No bulk approve and no routing rules by amount or vendor were found.
- A purchase order with status 2-Review can still take an invoice, but the program warns you.

## How to do it in Sage 100 Contractor

### How to set up payable invoice approval in Sage 100 Contractor

Sage 100 Contractor has an invoice status field, not a routed approval workflow with named approvers. Enter invoices as Review (status 2) until checked, then change the status so they can be paid. Full guide: https://www.pulsify.tech/how-to/set-up-bill-approval-in-sage-100-contractor/

## What Pulsify adds

1. Every company starts with a default rule: any Admin or Approver can approve.
2. With the Approval Workflows Add-on, add ordered steps that route by supplier, amount, account and tracking such as job.
3. Each step asks a role, a person or a team. A step can need any one of them or everyone.
4. Add a review step before approval if someone should check coding first.
5. Use Try an invoice to see which path a sample bill would take.
6. Approvers approve, reject or send back from a phone or laptop, one bill or many at once.

Pulsify connects to Sage 100 Contractor. We set up the connection for you.

What Pulsify does not do:

- Pulsify does not reassign an approval to someone else.
- Pulsify does not send approval reminders.
- Pulsify never moves money. Payment runs stay in Sage 100 Contractor or your bank.

## Common questions

### Does Sage 100 Contractor have invoice approval workflow?

No routed workflow with named approvers was found. Invoices carry a Status you can set to Review or Dispute until checked. Purchase order approval is a date in the Approved box.

### Can I approve many invoices at once?

No bulk approve was found in the payable invoice pages.

### What do the invoice statuses mean?

1-Open is ready to pay, 2-Review is held for checking, 3-Dispute is in question and 4-Paid is paid in full.

### Is every approval recorded?

Yes. Every approve, reject and send back is recorded in the bill's activity with who did it and any reason.

## Sources

- https://help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/12-Inventory/About_purchase_order_receipts.htm
- https://help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/About_payable_credits.htm
- https://help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/6-Project_Management/Creating_purchase_orders_for_jobs.htm
- https://help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/Entering_payable_invoices.htm

Source: https://www.pulsify.tech/invoice-approvals-for-sage-100-contractor/ (last checked 2026-10-19)