# Invoice capture for Sage 100 Contractor Sage 100 Contractor needs an add-on for invoice capture. Pulsify gives each company its own email address, reads every invoice line by line and creates the payable invoice in Sage 100 Contractor. Invoice capture means getting supplier invoices out of email and paper and into your system as data, without typing them in. ## What Sage 100 Contractor does on its own Sage 100 Contractor has no email inbox, scanning or invoice reading in the base product. No CSV import for payable invoices was found. Invoices are keyed in 4-2 Payable Invoices/Credits. Sage Paperless Construction and other add-ons offer capture. - No import or capture found in the 4-2, 4-4 and receipts help pages. ## What you need in Sage 100 Contractor - Sage 100 Contractor Accounts Payable - An add-on such as Sage Paperless Construction for capture ## Setting it up in Sage 100 Contractor Where to find it: 4-2 Payable Invoices/Credits 1. Open 4-2 Payable Invoices/Credits. 2. Enter the Invoice# and the Vendor. 3. Enter the Job, Phase, Description, Invoice Date and Due Date. 4. Fill the grid with the description, price, account and cost code. 5. Save, or use Set/Set to Pay or Save/Autocost. ## Good to know in Sage 100 Contractor - Entering a purchase order or subcontract number fills much of the grid, which saves typing on committed work. - Order# and Subcontract# are mutually exclusive on one invoice. - Purchase order receipts in 12-4 create a payable invoice for you, but they need the Inventory Add-On Module. ## How to do it in Sage 100 Contractor ### How to enter a payable invoice with line items in Sage 100 Contractor In Sage 100 Contractor, open a new payable invoice, pick the vendor, add one line per invoice row with a ledger account and sales tax or use tax rate, then check the total matches the invoice. Full guide: https://www.pulsify.tech/how-to/enter-a-supplier-bill-with-line-items-in-sage-100-contractor/ ## What Pulsify adds 1. Each company gets its own Pulsify forwarding address. Suppliers send invoices there, or you forward or upload them. 2. Pulsify works out what each file is (invoice, credit note, supplier statement or purchase order) and splits a PDF that holds several invoices. 3. It unwraps ZIP files and converts Word, Excel, CSV and phone photos. 4. Each invoice is read into header fields and line items for review. 5. On approval Pulsify creates the payable invoice in Sage 100 Contractor with the source file attached. Pulsify connects to Sage 100 Contractor. We set up the connection for you. What Pulsify does not do: - Files over 25 MB are not accepted. - Pulsify is a web app that installs to a home screen. It is not in the app stores. ## Common questions ### Can Sage 100 Contractor read invoices from email or PDFs? Not in the base product. The Sage help describes no email inbox or scan capture. Add-ons such as Sage Paperless Construction offer capture. ### Can I import vendor invoices from a spreadsheet? The Sage help describes no CSV import for payable invoices. Check with your Sage partner for options in your version. ### How can I speed up invoice entry on purchase orders? Type the PO in Order# and press Enter. The grid fills from the PO, and the PO Lookup shows the cost codes on that order. ### Do suppliers need to change anything? No. They keep sending PDFs by email. You give them your Pulsify address or forward invoices to it yourself. ## Sources - https://help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/Working_With_Accounts_Payable.htm - https://help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/Entering_payable_invoices.htm - https://help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/Options_for_saving_payable_invoices.htm - https://www.rklesolutions.com/hubfs/Construction/Sage%20100%20Contractor/sage-paperless-construction.pdf Source: https://www.pulsify.tech/invoice-capture-for-sage-100-contractor/ (last checked 2026-10-19)