# Invoice capture for SYSPRO

SYSPRO covers part of invoice capture on its own. Pulsify gives each company its own email address, reads every invoice line by line and creates the supplier invoice in SYSPRO.

Invoice capture means getting supplier invoices out of email and paper and into your system as data, without typing them in.

## What SYSPRO does on its own

AP Invoice Automation inside AP Invoice Posting reads a dragged or uploaded invoice such as a PDF or scan. It matches the PO number and detail lines to GRNs and leaves unmatched lines for manual allocation. It uses Document Services credits. The help checked describes no email inbox for bills.

## What you need in SYSPRO

- SYSPRO 8 Cognitive Service installed with an internet connection and the __SRS operator
- Document Services credits bought in bundles

## Setting it up in SYSPRO

Where to find it: Program List > Accounts Payable > Invoice Processing (AP Invoice Posting); Document Automation from the Customization gear

1. Open AP Invoice Posting.
2. Choose Document Automation from the Customization gear and re-launch the program.
3. Drag or upload the invoice file.
4. SYSPRO reads the document and matches the PO number and detail lines to GRNs.
5. Allocate unmatched lines by hand.
6. Post once the Undistributed value is zero.

## Good to know in SYSPRO

- One credit is used each time an invoice is uploaded and analysed.
- Document Services is not a separate licence but credit bundles must be bought.
- AP Initial Invoice Capture is for opening history only and does not post to the tax files or the general ledger.

## How to do it in SYSPRO

### How to enter a supplier invoice with line items in SYSPRO

In SYSPRO, open a new supplier invoice, pick the supplier, add one line per invoice row with a ledger code and tax code, then check the total matches the invoice. Full guide: https://www.pulsify.tech/how-to/enter-a-supplier-bill-with-line-items-in-syspro/

## What Pulsify adds

1. Each company gets its own Pulsify forwarding address. Suppliers send invoices there, or you forward or upload them.
2. Pulsify works out what each file is (invoice, credit note, supplier statement or purchase order) and splits a PDF that holds several invoices.
3. It unwraps ZIP files and converts Word, Excel, CSV and phone photos.
4. Each invoice is read into header fields and line items for review.
5. On approval Pulsify creates the supplier invoice in SYSPRO with the source file attached.

Pulsify connects to SYSPRO. We set up the connection for you.

What Pulsify does not do:

- Files over 25 MB are not accepted.
- Pulsify is a web app that installs to a home screen. It is not in the app stores.

## Common questions

### Does SYSPRO read supplier invoices automatically?

AP Invoice Automation reads uploaded documents such as PDFs and scans and matches them to GRNs. It needs the Cognitive Service and credits.

### Does it take invoices by email?

SYSPRO has no email inbox for bills. Ask a SYSPRO partner.

### Can I import bills from a CSV?

The help describes no CSV import for new bills. AP Initial Invoice Capture loads opening history only.

### Do suppliers need to change anything?

No. They keep sending PDFs by email. You give them your Pulsify address or forward invoices to it yourself.

## Sources

- https://help.syspro.com/syspro-8-2026-r1/g_programs/aps/apspin/apspin.htm

Source: https://www.pulsify.tech/invoice-capture-for-syspro/ (last checked 2026-10-19)