# Invoice fraud checks for SYSPRO

SYSPRO covers part of invoice fraud checks on its own. Pulsify flags changed bank details, an invalid or missing tax ID and emails that fail sender checks.

Invoice fraud checks look for fake invoices and changed bank details before money leaves your account.

## What SYSPRO does on its own

Supplier change permissions, bank field limits and amendment journals.

- No bank verification step.

## What you need in SYSPRO

- Operator Maintenance access
- Amendment journals required option

## Setting it up in SYSPRO

Where to find it: Suppliers program and Supplier Amendment Journal

1. In Operator Maintenance give AP Supplier change and the bank activities to a few operators.
2. Turn on Amendment journals required (Setup Options > Preferences > Financials > Accounts Payable).
3. Use the eSignature AP Supplier changed to record and control changes.
4. Review the Supplier Amendment Journal for bank changes.
5. Tick Supplier on hold until checks are done.

## Good to know in SYSPRO

- SYSPRO has no built-in callback or second-person approval.
- A supplier on hold is left out of automatic payment selection.
- There is no ABN field or ABN Lookup check. The two user defined fields could hold it.

## How to do it in SYSPRO

### How to control supplier bank detail changes in SYSPRO

Do not change supplier bank details in SYSPRO from an email. Phone the supplier on a number you already hold, get a second approval, then update the supplier record. Full guide: https://www.pulsify.tech/how-to/control-supplier-bank-detail-changes-in-syspro/

### How to set up a new supplier safely in SYSPRO

Before the first bill, collect the supplier's ABN and bank details, check the ABN, phone to confirm, have a second person approve the supplier record in SYSPRO, then enter the first supplier invoice. Full guide: https://www.pulsify.tech/how-to/set-up-a-new-supplier-safely-in-syspro/

### How to stop paying a supplier invoice twice in SYSPRO

Before you enter a supplier invoice in SYSPRO, search the supplier's bills for the same number or amount. Use one reference format and check the payment cycle for repeats. Full guide: https://www.pulsify.tech/how-to/stop-paying-a-bill-twice-in-syspro/

## What Pulsify adds

1. Pulsify compares the bank details on each invoice with the supplier's past invoices and your contact in SYSPRO.
2. It checks the supplier ABN and flags one that is invalid or not registered for GST.
3. It flags a tax ID that differs from the supplier record or is missing.
4. If an email fails sender checks and the sender's domain enforces it, Pulsify holds the email and warns you.
5. Each document gets one signal in the queue: Needs fix, Check or Ready.

Pulsify connects to SYSPRO. We set up the connection for you.

What Pulsify does not do:

- Flags are warnings. Call the supplier on a number you already have before paying new bank details.
- Pulsify never moves money.

## Common questions

### Can SYSPRO log supplier bank changes?

Yes, with Amendment journals.

### Is there second person approval?

No. SYSPRO has no built-in second-person approval.

### Where do I store the ABN?

No ABN field. User defined fields can hold it.

### What is the most common invoice fraud?

A fake email asking you to update a supplier's bank details. The next real invoice is then paid to the fraudster's account.

## Sources

- https://help.syspro.com/syspro-8-2025/g_programs/aps/apspsp/apspsp.htm
- https://help.syspro.com/syspro-7-update-1/apsp76.htm

Source: https://www.pulsify.tech/invoice-fraud-checks-for-syspro/ (last checked 2026-10-19)