# Line item coding for Kinetic

Kinetic has line item coding built in. Pulsify reads each line and suggests its GL account and tax rate or tax type from how that supplier was coded before.

Line item coding means giving every line on a supplier bill its own GL account, tax rate or tax type and tracking, not one code for the whole bill.

## What Kinetic does on its own

AP lines carry a GL account, and jobs can be charged on PO lines. For an expense with no PO, users enter a Miscellaneous invoice with a Misc line for each item. A supplier specific GL control code can supply the expense account for all of that supplier's lines.

## What you need in Kinetic

- Financial Management AP security

## Setting it up in Kinetic

Where to find it: AP Invoice Entry > Miscellaneous invoice > Misc lines; Supplier Maintenance for a supplier GL control code

1. Create a Miscellaneous invoice in AP Invoice Entry.
2. Add a Misc line for each item with a description and an amount.
3. Make the line amounts add up to the header amount.
4. For a supplier that always uses one expense account, create a supplier specific GL control code in Supplier Maintenance.
5. Post the group.

## Good to know in Kinetic

- Posted invoices are changed with AP Posted Invoice Update, which edits only a few fields.

## How to do it in Kinetic

### How to enter a supplier invoice with line items in Kinetic

In Kinetic, open a new AP invoice, pick the supplier, add one line per invoice row with an GL account and tax rate or tax type, then check the total matches the invoice. Full guide: https://www.pulsify.tech/how-to/enter-a-supplier-bill-with-line-items-in-epicor-kinetic/

### How to code one AP invoice to several GL account codes in Kinetic

In Epicor Kinetic, create a Miscellaneous invoice and add a Misc line for each item with its own description and amount. The line amounts must add up to the header amount. Full guide: https://www.pulsify.tech/how-to/code-one-bill-to-several-accounts-in-epicor-kinetic/

### How to set a default GL account for each supplier in Kinetic

In Kinetic, open the supplier record and set a default GL account and tax rate or tax type. New AP invoice lines will start with those and you can change any line. Full guide: https://www.pulsify.tech/how-to/set-a-default-account-for-each-supplier-in-epicor-kinetic/

### How to code an AP invoice with mixed GST lines in Kinetic

In Kinetic, set the tax rate or tax type on each line of the AP invoice. Use the GST code for taxable lines and the GST-free code for others, then check the GST total matches the invoice. Full guide: https://www.pulsify.tech/how-to/code-a-bill-with-mixed-gst-lines-in-epicor-kinetic/

## What Pulsify adds

1. Pulsify reads each invoice into individual line items.
2. Each line gets its own account and its own tax code.
3. The account comes from how that supplier's past bills were coded. The tax code comes from the rate printed on the line.
4. You check every value on an editable review screen before approval.
5. Bulk edit sets the account and tracking on every line of one invoice, or on many invoices at once.

Pulsify connects to Kinetic. We set up the connection for you.

What Pulsify does not do:

- Pulsify aims for 99% accuracy on account and tax coding per line. You still review before approval.
- Splits are by line amount. There are no percentage splits.

## Common questions

### Can I code a rent bill with no PO in Kinetic?

Yes. Enter a Miscellaneous invoice and add a Misc line with a description and amount that matches the header amount.

### Can I change the GL account on a posted invoice?

AP Posted Invoice Update changes only a few fields such as comments, terms, due date and the hold flag. Wrong accounts are fixed with a correcting entry.

### Can a supplier have a default expense account?

Yes. A supplier specific GL control code in Supplier Maintenance can supply the expense account for all lines of that supplier. Check the exact menu path in your version.

### Do I need to set up coding rules?

No. Pulsify learns from how your team coded past invoices for each supplier. A coding note in the forwarding email is followed first.

## Sources

- https://tomerlin-erp.com/wp-content/uploads/2017/01/Epicor10_FeatureSummaryHighlights_101500.pdf
- https://www.epiusers.help/t/79205
- https://www.epiusers.help/t/55761

Source: https://www.pulsify.tech/line-item-coding-for-epicor-kinetic/ (last checked 2026-10-19)