# Line item coding for SAP B1

SAP B1 has line item coding built in. Pulsify reads each line and suggests its G/L account and tax code from how that vendor was coded before.

Line item coding means giving every line on a supplier bill its own G/L account, tax code and tracking, not one code for the whole bill.

## What SAP B1 does on its own

Each row of an A/P invoice carries its own G/L account for service type invoices. Distribution rules and projects can be set on each row. There is no default expense account on the business partner, so the account is picked on every service row.

## What you need in SAP B1

- Purchasing A/P authorisation
- Service type document for G/L lines

## Setting it up in SAP B1

Where to find it: Purchasing - A/P > A/P Invoice (service type)

1. Open A/P Invoice and choose Service as the document type.
2. Add one row for each G/L account.
3. Set the amount and tax code on each row.
4. Add distribution rules or a project on the row if you use them.
5. Choose Add.

## Good to know in SAP B1

- The business partner holds no default expense account.
- Some fields such as Payment Block and Control Account are on the Accounting tab.
- Document layout depends on your form settings.

## How to do it in SAP B1

### How to enter an A/P invoice with line items in SAP B1

In SAP B1, open a new A/P invoice, pick the vendor, add one line per invoice row with an G/L account and tax code, then check the total matches the invoice. Full guide: https://www.pulsify.tech/how-to/enter-a-supplier-bill-with-line-items-in-sap-business-one/

### How to code one A/P invoice to several G/L account codes in SAP B1

In SAP B1, add a line for each type of cost on the A/P invoice. Set a different G/L account and tax code on each line, then check the total matches the invoice. Full guide: https://www.pulsify.tech/how-to/code-one-bill-to-several-accounts-in-sap-business-one/

### How to code an A/P invoice with mixed GST lines in SAP B1

In SAP B1, set the tax code on each line of the A/P invoice. Use the GST code for taxable lines and the GST-free code for others, then check the GST total matches the invoice. Full guide: https://www.pulsify.tech/how-to/code-a-bill-with-mixed-gst-lines-in-sap-business-one/

## What Pulsify adds

1. Pulsify reads each invoice into individual line items.
2. Each line gets its own account and its own tax code.
3. The account comes from how that supplier's past bills were coded. The tax code comes from the rate printed on the line.
4. You check every value on an editable review screen before approval.
5. Bulk edit sets the account and tracking on every line of one invoice, or on many invoices at once.

Pulsify connects to SAP B1. We set up the connection for you.

What Pulsify does not do:

- Pulsify aims for 99% accuracy on account and tax coding per line. You still review before approval.
- Splits are by line amount. There are no percentage splits.

## Common questions

### Can I split a Business One invoice over several G/L accounts?

Yes. Use a service type A/P invoice and add one row for each account. Each row has its own amount and tax code.

### Does Business One fill in the expense account for a vendor?

No. The SAP help shows no default expense account on the business partner, so pick the G/L account on each service row.

### How do I fix a wrong account on a posted invoice?

Posted A/P invoices are legally binding. Cancel the invoice or credit it and enter it again.

### Do I need to set up coding rules?

No. Pulsify learns from how your team coded past invoices for each supplier. A coding note in the forwarding email is followed first.

## Sources

- https://help.sap.com/docs/SAP_BUSINESS_ONE/68a2e87fb29941b5bf959a184d9c6727/4510c7210b9941dfe10000000a1553f6.html
- https://help.sap.com/docs/SAP_BUSINESS_ONE/68a2e87fb29941b5bf959a184d9c6727/ac8d58a730724fefb7d26fa1f79da34a.html

Source: https://www.pulsify.tech/line-item-coding-for-sap-business-one/ (last checked 2026-10-19)