# Multi-entity accounts payable for Business Central

Business Central has multi-entity accounts payable built in. Pulsify gives each company its own address, suppliers and approval rules, with one login across all of them.

Multi-entity accounts payable means running supplier bills for several companies, each with its own books, from one team.

## What Business Central does on its own

Business Central supports intercompany transactions between companies and consolidation of several companies into one. Intercompany partners exchange sales and purchase documents and general journal lines, and a consolidated company collects the results of its business units.

- Set up per company

## What you need in Business Central

- Intercompany partners, an intercompany chart of accounts and partner codes set up on the Intercompany Setup page
- A consolidated company with each business unit added on the Business Units page

## Setting it up in Business Central

Where to find it: Intercompany Setup (search for it)

1. Open the Intercompany Setup page and fill in your company's intercompany settings.
2. Pick a synchronization partner so the intercompany chart of accounts and dimensions come from one company.
3. Map your accounts and dimensions to the intercompany chart of accounts and dimensions, in both directions.
4. Set up the partners as customers or vendors and give each an intercompany partner code.
5. For group results, sign in to the consolidated company, open Business Units and choose Consolidate.

## Good to know in Business Central

- All partners must use the same intercompany chart of accounts and agree a unique partner code for each company.
- Purchase invoices are not submitted to partners through intercompany. A sales invoice sent through intercompany becomes a purchase invoice in the receiving company.
- Consolidation can combine companies with different charts of accounts, fiscal years and currencies. The help says to test the data before you consolidate.

## How to do it in Business Central

### How to set up purchase invoice approval in Business Central

In Business Central, set up approval workflow: choose who can approve and their limits, then test it with a real purchase invoice before you rely on it. Full guide: https://www.pulsify.tech/how-to/set-up-bill-approval-in-business-central/

### How to close the month in accounts payable in Business Central

In Business Central, enter and approve all purchase invoice records dated in the month, accrue goods received, reconcile the Aged Accounts Payable report to the ledger, then lock the period. Full guide: https://www.pulsify.tech/how-to/close-the-month-in-ap-in-business-central/

## What Pulsify adds

1. Each company in Pulsify is connected to its own set of books with its own documents, suppliers, approval rules and forwarding address.
2. One login reaches every company a person has access to.
3. Each person has a role per company: Admin, Approver, Reviewer or Submitter.
4. The company menu shows how many documents wait on you in each company.

Pulsify connects to Business Central. We set up the connection for you.

What Pulsify does not do:

- Pulsify does not split one bill across several companies or post intercompany entries.

## Common questions

### Can Business Central post between group companies?

Yes. After you set up intercompany partners, a sales or purchase document at one company creates the matching document at the other. General journal lines balance both companies' books. Partners can sit in different environments or tenants with extra setup.

### How do I get group results?

Create a consolidated company, add each company as a business unit, test the data, then choose Consolidate on the Business Units page. The consolidated company holds results and no live business data.

### Can one approver work across companies?

Yes. A person can have a role in each company. Their waiting count shows per company.

## Sources

- https://learn.microsoft.com/en-us/dynamics365/business-central/intercompany-manage
- https://learn.microsoft.com/en-us/dynamics365/business-central/finance-consolidated-company-reporting
- https://learn.microsoft.com/en-us/dynamics365/business-central/intercompany-how-setup

Source: https://www.pulsify.tech/multi-entity-ap-for-business-central/ (last checked 2026-10-19)