# Multi-entity accounts payable for Sage 300 CRE

Sage 300 CRE covers part of multi-entity accounts payable on its own. Pulsify gives each company its own address, suppliers and approval rules, with one login across all of them.

Multi-entity accounts payable means running supplier bills for several companies, each with its own books, from one team.

## What Sage 300 CRE does on its own

Sage 300 CRE runs each company in its own data folder. Sage 300 CRE users report intercompany entries are created automatically when entries are between companies that share the same General Ledger data file. Some clients share the GL files between company folders using File Locations so AP and AR stay separate.

- Multi-company detail is from one community thread for version 16.1.

## What you need in Sage 300 CRE

- Companies set up to share a General Ledger data file

## Setting it up in Sage 300 CRE

Where to find it: File Locations

1. Create a separate company folder for each company.
2. Use File Locations to point the folders at one shared General Ledger data file.
3. Keep Accounts Payable data in each company folder so AP stays separate.
4. Enter a transaction between the companies.
5. Check the automatic intercompany entries in the General Ledger.

## Good to know in Sage 300 CRE

- The answer is from a Sage community thread about version 16.1. Check with your partner before relying on it.
- The shared GL setup takes planning.
- The thread leaves open whether entries can cross different data folders.

## How to do it in Sage 300 CRE

### How to set up invoice approval in Sage 300 CRE

In Sage 300 CRE, set up pending invoice posting: choose who can approve and their limits, then test it with a real invoice before you rely on it. Full guide: https://www.pulsify.tech/how-to/set-up-bill-approval-in-sage-300-cre/

### How to close the month in accounts payable in Sage 300 CRE

In Sage 300 CRE, enter and approve all invoice records dated in the month, accrue goods received, reconcile the AP aging report to the ledger, then lock the period. Full guide: https://www.pulsify.tech/how-to/close-the-month-in-ap-in-sage-300-cre/

## What Pulsify adds

1. Each company in Pulsify is connected to its own set of books with its own documents, suppliers, approval rules and forwarding address.
2. One login reaches every company a person has access to.
3. Each person has a role per company: Admin, Approver, Reviewer or Submitter.
4. The company menu shows how many documents wait on you in each company.

Pulsify connects to Sage 300 CRE. We set up the connection for you.

What Pulsify does not do:

- Pulsify does not split one bill across several companies or post intercompany entries.

## Common questions

### Can Sage 300 CRE run several companies?

Yes. Each company has its own data folder. Some clients share one General Ledger file between folders so intercompany entries are created automatically.

### Does it make intercompany payables across separate data folders?

A community thread asks this and gives no clear yes. The answer given was to share the GL file with File Locations.

### Does Sage 300 CRE consolidate companies?

The Sage 300 CRE help describes no consolidation tool. A partner said you may be able to get group reporting by changing the prefix groups used for financial statements.

### Can one approver work across companies?

Yes. A person can have a role in each company. Their waiting count shows per company.

## Sources

- https://help-sage300cre.na.sage.com/
- https://communityhub.sage.com/us/sage_construction_and_real_estate/f/sage-300-construction-and-real-estate/111115/intercompany-accounting-between-data-folders
- https://communityhub.sage.com/us/sage_construction_and_real_estate/f/sage-300-construction-and-real-estate/77690/intercompany-billing

Source: https://www.pulsify.tech/multi-entity-ap-for-sage-300-cre/ (last checked 2026-10-19)