# Multi-entity accounts payable for Sage 300

Sage 300 covers part of multi-entity accounts payable on its own. Pulsify gives each company its own address, suppliers and approval rules, with one login across all of them.

Multi-entity accounts payable means running supplier bills for several companies, each with its own books, from one team.

## What Sage 300 does on its own

Each company in Sage 300 is its own database. The Intercompany Transactions module lets you enter one AP invoice or GL journal in an originating company and spread it to other companies through a route. G/L Consolidations combines ledgers for group reporting.

- Setup is heavy: routes, distribution sets and tax accounts.

## What you need in Sage 300

- Sage 300 Intercompany Transactions
- Sage 300 G/L Consolidations for group reporting
- Setup of an ICT company database

## Setting it up in Sage 300

Where to find it: Intercompany Transactions > ICT Accounts Payable

1. Set up the ICT options, routes, tax accounts and distribution sets under Intercompany Transactions > ICT Setup.
2. Open Intercompany Transactions > ICT Accounts Payable and enter the invoice, debit note or credit note in the originating company.
3. Choose the route and split the amounts across companies.
4. Post the ICT batch so matching entries reach the other companies.
5. Print the loan account reconciliation report to check intercompany loan accounts agree.

## Good to know in Sage 300

- ICT is activated only in the company that originates transactions, not in intermediate or destination companies.
- Companies can have different year-ends and different functional currencies.

## How to do it in Sage 300

### How to close the month in accounts payable in Sage 300

In Sage 300, enter and approve all A/P invoice records dated in the month, accrue goods received, reconcile the Aged Payables report to the ledger, then lock the period. Full guide: https://www.pulsify.tech/how-to/close-the-month-in-ap-in-sage-300/

## What Pulsify adds

1. Each company in Pulsify is connected to its own set of books with its own documents, suppliers, approval rules and forwarding address.
2. One login reaches every company a person has access to.
3. Each person has a role per company: Admin, Approver, Reviewer or Submitter.
4. The company menu shows how many documents wait on you in each company.

Pulsify connects to Sage 300. We set up the connection for you.

What Pulsify does not do:

- Pulsify does not split one bill across several companies or post intercompany entries.

## Common questions

### Can Sage 300 post one supplier invoice across several companies?

Yes, with the Intercompany Transactions module. You enter the invoice in the originating company and choose a route. Posting creates the matching entries in the other companies.

### Does Sage 300 combine several companies in one report?

The G/L Consolidations module combines ledgers. It handles companies with different year-ends and maps different account structures.

### Do I need separate Sage 300 databases for each company?

Yes. Each company has its own database. Intercompany Transactions uses an ICT company database for originating transactions.

### Can one approver work across companies?

Yes. A person can have a role in each company. Their waiting count shows per company.

## Sources

- https://docs.sage.com/docs/en/customer/300erp/2023/open/Sage300_IntercompanyTransactions_UserGuide.pdf
- https://docs.sage.com/docs/en/customer/300erp/2021/open/Sage300_GLConsolidations_UsersGuide.pdf
- https://communityhub.sage.com/us/sage300/f/general-discussion/83739/intercompany-transactions

Source: https://www.pulsify.tech/multi-entity-ap-for-sage-300/ (last checked 2026-10-19)