# Multi-entity accounts payable for Sage X3

Sage X3 has multi-entity accounts payable built in. Pulsify gives each company its own address, suppliers and approval rules, with one login across all of them.

Multi-entity accounts payable means running supplier bills for several companies, each with its own books, from one team.

## What Sage X3 does on its own

Sage X3 is multi-company and multi-site by design. The INTCO activity code switches on intercompany functions: Supplier intercompany invoice, Customer intercompany invoice, Intercompany account mapping and Intercompany journal entry. For Australian GST, companies are put in GST groups and each member company needs an ABN.

- Intercompany functions need the INTCO activity code.
- A GST group reports as one entity and needs one head entity. A company with no group partner still needs a group of one.

## What you need in Sage X3

- INTCO (Intercompany transaction) activity code active
- Intercompany account mapping set up between companies

## Setting it up in Sage X3

Where to find it: A/P-A/R accounting > Invoicing > Supplier intercompany invoice

1. Ask your partner to activate the INTCO activity code.
2. Open Intercompany account mapping and define the source and target companies and their accounts.
3. Open A/P-A/R accounting > Invoicing > Supplier intercompany invoice and enter the invoice.
4. Pick the target company. Only companies set up in the mapping can be chosen.
5. Post. Separate journals are created in the associated companies.

## Good to know in Sage X3

- Intercompany accounts can be control accounts. If you set a control account you must also set a miscellaneous BP.
- If VAT posting is on for a VAT entity with several companies, define the intercompany accounts between each company.
- In Australian GST reporting, companies sit in GST groups and each member needs an ABN. One member is the head entity that carries the group's tax obligations.

## How to do it in Sage X3

### How to set up purchase invoice approval in Sage X3

In Sage X3, set up signature and workflow: choose who can approve and their limits, then test it with a real purchase invoice before you rely on it. Full guide: https://www.pulsify.tech/how-to/set-up-bill-approval-in-sage-x3/

### How to close the month in accounts payable in Sage X3

In Sage X3, enter and approve all purchase invoice records dated in the month, accrue goods received, reconcile the supplier aged balance to the ledger, then lock the period. Full guide: https://www.pulsify.tech/how-to/close-the-month-in-ap-in-sage-x3/

## What Pulsify adds

1. Each company in Pulsify is connected to its own set of books with its own documents, suppliers, approval rules and forwarding address.
2. One login reaches every company a person has access to.
3. Each person has a role per company: Admin, Approver, Reviewer or Submitter.
4. The company menu shows how many documents wait on you in each company.

Pulsify connects to Sage X3. We set up the connection for you.

What Pulsify does not do:

- Pulsify does not split one bill across several companies or post intercompany entries.

## Common questions

### Can Sage X3 post one supplier invoice across several companies?

Yes, with the intercompany functions switched on by the INTCO activity code. Enter a Supplier intercompany invoice, choose the target company and post. Journals are created in each company.

### Do I need to set up account mapping first?

Yes. Only companies defined in Intercompany account mapping can be picked on an intercompany transaction.

### How does GST work with several ABNs in Sage X3?

Put the companies in a GST group in GST groupings. Each member needs an ABN and one member is the head entity. Periods are created for the group, not for single companies.

### Can one approver work across companies?

Yes. A person can have a role in each company. Their waiting count shows per company.

## Sources

- https://online-help.sagex3.com/erp/12/en-us/Content/FCT/GESGSTGRP.htm
- https://online-help.sagex3.com/erp/12/en-us/Content/FCT/GESTCI.htm
- https://online-help.sagex3.com/erp/12/en-us/Content/FCT/GESGIC.htm
- https://online-help.sagex3.com/erp/12/en-us/Content/OBJ/ACV_INTCO.htm

Source: https://www.pulsify.tech/multi-entity-ap-for-sage-x3/ (last checked 2026-10-19)