# Multi-entity accounts payable for SYSPRO

SYSPRO covers part of multi-entity accounts payable on its own. Pulsify gives each company its own address, suppliers and approval rules, with one login across all of them.

Multi-entity accounts payable means running supplier bills for several companies, each with its own books, from one team.

## What SYSPRO does on its own

SYSPRO runs several companies. Group suppliers support intercompany group payments that pay a primary supplier once. Consolidation uses a holding company that shares ledgers and the Financial Report Writer. Intercompany journals post matched entries to another company.

- The SYSPRO help describes no consolidated AP view across companies.

## What you need in SYSPRO

- Companies on the same server for intercompany group payments
- Intercompany loan accounts and the Intercompany Payments GL Interface

## Setting it up in SYSPRO

Where to find it: Program List > Accounts Payable > Setup > AP Group Suppliers; Payment Processing > AP Group Payments

1. Create a group supplier in AP Group Suppliers.
2. Name a primary supplier and secondary suppliers.
3. Set up intercompany loan accounts as control accounts in each company.
4. Link them through the Intercompany Payments GL Interface.
5. Run AP Group Payments.

## Good to know in SYSPRO

- Currency must exist in both the primary and secondary company. Use the Intercompany Currency Cross Reference where the currency codes differ.

## How to do it in SYSPRO

### How to set up supplier invoice approval in SYSPRO

In SYSPRO, set up invoice registration and approval: choose who can approve and their limits, then test it with a real supplier invoice before you rely on it. Full guide: https://www.pulsify.tech/how-to/set-up-bill-approval-in-syspro/

### How to close the month in accounts payable in SYSPRO

In SYSPRO, enter and approve all supplier invoice records dated in the month, accrue goods received, reconcile the AP Aged Analysis to the ledger, then lock the period. Full guide: https://www.pulsify.tech/how-to/close-the-month-in-ap-in-syspro/

## What Pulsify adds

1. Each company in Pulsify is connected to its own set of books with its own documents, suppliers, approval rules and forwarding address.
2. One login reaches every company a person has access to.
3. Each person has a role per company: Admin, Approver, Reviewer or Submitter.
4. The company menu shows how many documents wait on you in each company.

Pulsify connects to SYSPRO. We set up the connection for you.

What Pulsify does not do:

- Pulsify does not split one bill across several companies or post intercompany entries.

## Common questions

### Can SYSPRO pay suppliers across companies?

Yes, with intercompany group payments.

### Do currency codes have to match across companies?

The currency must exist in both the primary and secondary company. Where the codes differ, link them with the Intercompany Currency Cross Reference.

### Does it consolidate?

A holding company can share ledgers for consolidated reports.

### Can one approver work across companies?

Yes. A person can have a role in each company. Their waiting count shows per company.

## Sources

- https://help.syspro.com/syspro-8-2026-r1/g_programs/aps/apspin/apspin.htm
- https://help.syspro.com/syspro-8-2022/topics/payments/intercompany-ap-group-payments/intercompany-ap-group-payments-ovr.htm
- https://help.syspro.com/syspro-8-2023/g_programs/imp/impcfg/forms/company/impcfgcc.htm

Source: https://www.pulsify.tech/multi-entity-ap-for-syspro/ (last checked 2026-10-19)