# PO matching for IFS Cloud

IFS Cloud has PO matching built in. Pulsify matches each bill line to a purchase order line and flags extra quantity, a different price or lines not on the purchase order.

PO matching means checking a supplier bill against the purchase order it belongs to before you pay it.

## What IFS Cloud does on its own

Match to PO receipts and sub contract certificates.

- Needs Purchasing

## What you need in IFS Cloud

- Procurement and Purchasing installed
- Goods received
- Supplier PO Matching Level set

## Setting it up in IFS Cloud

Where to find it: Supplier Invoice > Match Supplier Invoice with Purchase Order; Match PO Receipts

1. Enter the invoice in Arrival Entry and put the purchase order number on it.
2. Choose the matching level: header, delivery receipt or line.
3. Use Match PO Receipts to match the delivery receipts on the PO.
4. Postings are retrieved automatically from the PO receipt lines.
5. Receipts not on this invoice stay open for the next invoice.
6. Authorise and post.

## Good to know in IFS Cloud

- You can enter an invoice before goods arrive. Run Match Invoices with new PO Receipts once they do.
- At line level each line is marked Matched, Matched with Amount Diff, Matched Amount Diff within Tolerance, Matched with Quantity Diff or Unable to Match.
- Cancelling a matched invoice rolls back every matched line.

## How to do it in IFS Cloud

### How to match a supplier invoice to a purchase order in IFS Cloud

In IFS Cloud, open the purchase order, compare each supplier invoice line to the purchase order line on quantity and unit price and query any difference before you approve. Full guide: https://www.pulsify.tech/how-to/match-a-bill-to-a-purchase-order-in-ifs-cloud/

### How to handle a partial delivery against a purchase order in IFS Cloud

In IFS Cloud, keep the purchase order open, check each supplier invoice against what has been billed so far and close the purchase order only when the last delivery is invoiced. Full guide: https://www.pulsify.tech/how-to/handle-a-partial-delivery-against-a-po-in-ifs-cloud/

### How to set a price tolerance on purchase order matching in IFS Cloud

In IFS Cloud, set the tolerance levels on the Invoice/PO Matching tab of the Company page. A gap inside them is posted for you. For a gap outside them, add the difference posting by hand and name who can pass it. Full guide: https://www.pulsify.tech/how-to/set-a-price-tolerance-on-po-matching-in-ifs-cloud/

## What Pulsify adds

1. Your open purchase orders come into Pulsify from IFS Cloud.
2. Pulsify links each invoice to its purchase order.
3. It matches each invoice line to a PO line and flags lines that bill more than ordered, are priced differently or are not on the PO.
4. A panel shows how much of the PO has been claimed, what this invoice adds and what is left. This handles part deliveries and progress claims.
5. Approve. The supplier invoice is created in IFS Cloud against the purchase order.

Pulsify connects to IFS Cloud. We set up the connection for you.

What Pulsify does not do:

- PO matching is two-way: invoice to PO. Pulsify has no goods receipts.
- There is no tolerance setting. Pulsify compares to the cent and the approver decides.

## Common questions

### What are the matching levels in IFS?

Header, delivery receipt and line. Header ties one balancing posting to the invoice total. Line uses order, part, quantity and amount.

### What if the supplier changes the price after matching?

Use Price Adjustment Purchase. It changes only the price difference and non-deductible tax postings.

### Can one company pay for lines that belong to others?

Yes. Multicompany matching lets one company pay while the lines belong to other companies.

### Does Pulsify stop a bill with a price difference?

No. Pulsify flags the difference on the bill. The approver decides whether to approve, reject or send it back.

## Sources

- https://docs.ifs.com/ifsclouddocs/23r2/lang/en/SupplierInvoicing/ProcessMainSuppInv.htm
- https://docs.ifs.com/ifsclouddocs/25r2/lang/en/SupplierInvoicing/ActivityMatchPOAutomatically.htm
- https://docs.ifs.com/ifsclouddocs/26r1/lang/en/SupplierInvoicing/ProcessSubMatchSuppInvPurchOrd.htm

Source: https://www.pulsify.tech/po-matching-for-ifs-cloud/ (last checked 2026-10-19)