# PO matching for Sage 100 Contractor

Sage 100 Contractor covers part of PO matching on its own. Pulsify matches each bill line to a purchase order line and flags extra quantity, a different price or lines not on the purchase order.

PO matching means checking a supplier bill against the purchase order it belongs to before you pay it.

## What Sage 100 Contractor does on its own

Type the purchase order in Order# on 4-2 Payable Invoices/Credits and the grid fills from the PO. An Over PO warning can compare the invoice total with the PO balance. Receipts in 12-4 need the Inventory Add-On Module. A full three-way match was not found.

- Receipts need the Inventory Add-On Module.
- Receipts window takes quantities only, not prices.

## What you need in Sage 100 Contractor

- Sage 100 Contractor Accounts Payable
- Inventory Add-On Module for receipts

## Setting it up in Sage 100 Contractor

Where to find it: 4-2 Payable Invoices/Credits (Order# box); 12-4 Purchase Order Receipts

1. Open 4-2 Payable Invoices/Credits and type the Invoice# and the purchase order in Order#.
2. Press Enter. The grid fills from the PO.
3. Check the Job Costs grid. The PO Lookup first shows the cost codes on that PO.
4. Turn on the Over PO warning to compare the invoice total with the PO balance.
5. Save.

## Good to know in Sage 100 Contractor

- Order# and Subcontract# are mutually exclusive on one invoice.
- Receipts in 12-4 create a payable invoice in status 2-Review or 3-Dispute.
- The check compares the invoice total without sales tax with the PO balance, not line prices.

## How to do it in Sage 100 Contractor

### How to match a payable invoice to a purchase order in Sage 100 Contractor

In Sage 100 Contractor, open the purchase order, compare each payable invoice line to the purchase order line on quantity and unit price and query any difference before you approve. Full guide: https://www.pulsify.tech/how-to/match-a-bill-to-a-purchase-order-in-sage-100-contractor/

### How to handle a partial delivery against a purchase order in Sage 100 Contractor

In Sage 100 Contractor, keep the purchase order open, check each payable invoice against what has been billed so far and close the purchase order only when the last delivery is invoiced. Full guide: https://www.pulsify.tech/how-to/handle-a-partial-delivery-against-a-po-in-sage-100-contractor/

### How to set a price tolerance on purchase order matching in Sage 100 Contractor

In Sage 100 Contractor, decide how far a payable invoice line may differ from the purchase order before a person must look at it. Set that limit where Sage 100 Contractor allows one and name who can pass a difference. Full guide: https://www.pulsify.tech/how-to/set-a-price-tolerance-on-po-matching-in-sage-100-contractor/

## What Pulsify adds

1. Your open purchase orders come into Pulsify from Sage 100 Contractor.
2. Pulsify links each invoice to its purchase order.
3. It matches each invoice line to a PO line and flags lines that bill more than ordered, are priced differently or are not on the PO.
4. A panel shows how much of the PO has been claimed, what this invoice adds and what is left. This handles part deliveries and progress claims.
5. Approve. The payable invoice is created in Sage 100 Contractor against the purchase order.

Pulsify connects to Sage 100 Contractor. We set up the connection for you.

What Pulsify does not do:

- PO matching is two-way: invoice to PO. Pulsify has no goods receipts.
- There is no tolerance setting. Pulsify compares to the cent and the approver decides.

## Common questions

### Does Sage 100 Contractor do three-way match?

A full three-way match was not found. Invoices pick up the PO through Order# and an Over PO warning compares the total with the PO balance. Receipts need the Inventory Add-On Module.

### What does a receipt do in Sage 100 Contractor?

Entering a receipt in 12-4 creates a payable invoice in Review or Dispute and posts it using the PO accounts. When the vendor invoice arrives you recall and adjust it.

### Does sales tax trigger the over PO warning?

No. Sales tax does not trigger the warning. It compares the total without sales tax.

### Does Pulsify stop a bill with a price difference?

No. Pulsify flags the difference on the bill. The approver decides whether to approve, reject or send it back.

## Sources

- https://help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/About_payable_invoices.htm
- https://help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/12-Inventory/About_purchase_order_receipts.htm
- https://help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/Entering_settings_for_the_Vendor_Invoice_Over_Purchase_Order_Warning.htm

Source: https://www.pulsify.tech/po-matching-for-sage-100-contractor/ (last checked 2026-10-19)