# PO matching in MYOB Acumatica for wholesalers MYOB Acumatica has PO matching built in. One purchase order often turns into several deliveries and several invoices. A wholesaler cannot match each bill to the full order without double counting what has already arrived. ## Why it matters for wholesalers - Freight and handling arrive as extra lines on the bill. They do not sit on the purchase order, so a strict match fails even when the stock is correct. - Short and damaged deliveries mean the invoice quantity can be higher than what the warehouse booked in. ## For wholesalers in MYOB Acumatica - Tick Validate Total on Entry for Receipts in Purchase Orders Preferences (PO101000). Staff must then enter the Control Qty. on Purchase Receipts (PO302000) before a receipt leaves hold, which checks the count at the dock. - Bill freight and duty through landed costs. Tick Landed Cost Vendor on the carrier, set the allocation on the landed cost code (PO202000) and use Add LC on the bill. The bill is usually created for you when the landed cost document is released. - Open a bill from a receipt with Add PO Receipt. If the bill unit cost differs from the receipt, the difference posts to the Purchase Price Variance Account on the item's GL Accounts tab. - Tick Allow AP Bill Before Receipt on a vendor only for suppliers who invoice before goods arrive. - Set Default Receipt Quantity in Purchase Orders Preferences to Zero if you want receivers to type each count. Open Quantity pre-fills the ordered quantity, which hides short deliveries. ## What MYOB Acumatica does on its own Bills can be built from purchase orders and receipts with a variance posted for price differences. It needs the Purchase Orders and Inventory modules. Min and Max receipt percent on the supplier decide whether over and under deliveries are accepted. What you need and the setup steps: https://www.pulsify.tech/po-matching-for-myob-advanced/ ## Example Example Packaging Co sends invoice 4471 for a purchase order of 2,000 cartons. The warehouse booked in 1,200 on Monday and 600 on Thursday. The last 200 are on back order. - Cartons, 2,000 ordered, invoiced at 1,800: $5,400.00 (Warehouse received 1,800, so quantity agrees) - Freight and fuel levy: $260.00 (Not on the order, so it needs a freight code) - Cartons 200 back order, invoiced early: $600.00 (Not received, so this line fails the match) In MYOB Acumatica the 1,800 cartons match the two receipts and pass. The back order line and freight line are held for review, so the wholesaler does not pay for stock still on the road. ## Common mistakes - Matching to the order total instead of the quantity booked in, which pays for back orders. - Rejecting a bill because the freight line is not on the order, instead of coding it as a landed cost. ## Step-by-step guides for MYOB Acumatica - How to match a bill to a purchase order in MYOB Acumatica: https://www.pulsify.tech/how-to/match-a-bill-to-a-purchase-order-in-myob-advanced/ - How to handle a partial delivery against a purchase order in MYOB Acumatica: https://www.pulsify.tech/how-to/handle-a-partial-delivery-against-a-po-in-myob-advanced/ - How to set a price tolerance on purchase order matching in MYOB Acumatica: https://www.pulsify.tech/how-to/set-a-price-tolerance-on-po-matching-in-myob-advanced/ ## What Pulsify adds Pulsify matches each bill line to a purchase order line and flags extra quantity, a different price or lines not on the purchase order. Pulsify connects to MYOB Acumatica. We set up the connection for you. More: https://www.pulsify.tech/po-matching/ ## Common questions ### How does MYOB Acumatica handle a wholesaler's partial deliveries? Each receipt is billed on its own with Add PO Receipt, which lists released receipts that are not fully billed. The order stays open for the next delivery. Set Min. Receipt (%), Max. Receipt (%) and Receipt Action on the vendor to catch short or over shipments at the dock. ### How should a wholesaler match split deliveries? Match each invoice to the purchase receipt lines booked in so far, not the full order. Stock still on back order stays open. This pays only for goods you hold. ### Can I bill part of a receipt? Yes. Use Add Receipt Line on the bill to pick only the lines you are billing. Add PO Receipt lists released receipts that are not fully billed. ## Sources - https://help.myob.com.au/advanced/Docs/Published/UserGuide/PO_10_10_00.html - https://help.myob.com.au/advanced/Docs/Published/UserGuide/AP__how_Adding_Landed_Costs.html - https://help.myob.com.au/advanced/Docs/Published/UserGuide/AP__how_Entering_a_Bill_Based_on_Purchase_Receipts.html - https://help.myob.com.au/advanced/Docs/Published/UserGuide/AP_30_30_00.html - https://www.ato.gov.au/businesses-and-organisations/gst-excise-and-indirect-taxes/gst/tax-invoices ### Also confirmed by - Acumatica Community best answer, PO matching, 2024: https://community.acumatica.com/distribution-6/does-acumatica-have-the-inbuilt-capability-to-perform-three-way-matching-matching-po-po-receipt-and-invoice-25648 Source: https://www.pulsify.tech/po-matching-in-myob-advanced-for-wholesalers/ (last checked 2026-10-19)