# Purchase orders for MYOB Acumatica

MYOB Acumatica has purchase orders built in. Pulsify matches each bill to the purchase order you raised in MYOB Acumatica and shows what is left to bill.

A purchase order is the written order you send a vendor before they deliver, so the bill can be checked against it later.

## What MYOB Acumatica does on its own

Purchase orders with optional approval.

## What you need in MYOB Acumatica

- Purchase Orders module
- Approval Workflow feature for PO approval

## Setting it up in MYOB Acumatica

Where to find it: Finance > Purchases > Purchase Orders (PO301000)

1. Open Purchase Orders Preferences (PO101000) and go to the Approval tab, which shows only when Approval Workflow is on.
2. Tick Require Approval and add an approval map row for each PO type you use.
3. Check the rules on Assignment and Approval Maps (EP203000) and pick a Pending Approval Notification template.
4. Create the order for the supplier on Purchase Orders and take it off hold. It becomes Pending Approval.
5. The approver clicks Approve. An Enter Reason box opens if the map makes a reason optional or required.

## Good to know in MYOB Acumatica

- PO types include Normal, plus Drop-Ship, Project Drop-Ship, Blanket and Standard when those features are on.
- Add more than one map for a type if several people must approve.
- Print or email the approved order.

## How to do it in MYOB Acumatica

### How to raise a purchase order and get it approved in MYOB Acumatica

Tick Require Approval in Purchase Orders Preferences (PO101000) and add an approval map for each PO type. Create the order on PO301000. It shows Pending Approval until the approver clicks Approve. Full guide: https://www.pulsify.tech/how-to/raise-a-po-and-get-it-approved-in-myob-advanced/

### How to match a bill to a purchase order in MYOB Acumatica

In MYOB Acumatica, open the purchase order, compare each bill line to the purchase order line on quantity and unit price and query any difference before you approve. Full guide: https://www.pulsify.tech/how-to/match-a-bill-to-a-purchase-order-in-myob-advanced/

### How to handle a partial delivery against a purchase order in MYOB Acumatica

In MYOB Acumatica, keep the purchase order open, check each bill against what has been billed so far and close the purchase order only when the last delivery is invoiced. Full guide: https://www.pulsify.tech/how-to/handle-a-partial-delivery-against-a-po-in-myob-advanced/

## What Pulsify adds

1. Raise and approve the purchase order in MYOB Acumatica as you do now.
2. Open purchase orders come into Pulsify from MYOB Acumatica.
3. When the bill arrives, Pulsify matches it to the purchase order line by line and flags differences.
4. A panel shows how much of the purchase order has been billed and what is left.

Pulsify connects to MYOB Acumatica. We set up the connection for you.

What Pulsify does not do:

- Raising purchase orders in Pulsify is for Xero only. In MYOB Acumatica you raise them in MYOB Acumatica.

## Common questions

### Can MYOB Acumatica POs be approved by several people?

Yes. Add more than one approval map row for an order type if several people must approve. A reason can be optional or required when the approver acts.

### Which order types are supported?

Normal orders, plus Drop-Ship, Project Drop-Ship, Blanket and Standard types when those features are switched on in Enable/Disable Features.

### Should every purchase have a purchase order?

Most teams set a dollar amount or a supplier list. Regular small bills such as power often skip a PO and go through approval instead.

## Sources

- https://help.myob.com.au/advanced/Docs/Published/UserGuide/PO_30_10_00.html
- https://help.myob.com.au/advanced/Docs/Published/UserGuide/PO_10_10_00.html

Source: https://www.pulsify.tech/purchase-orders-for-myob-advanced/ (last checked 2026-10-19)