# Supplier price checks in Kinetic for wholesalers

Kinetic covers part of supplier price checks on its own. Wholesalers buy thousands of SKUs. A small unit price change on a high-volume line can cost more than a missed large bill.

## Why it matters for wholesalers

- Suppliers change price lists, run promotions and add surcharges. The price on the purchase order may be weeks old when the invoice lands.
- Rebates and settlement discounts sit outside the invoice, so the price you pay is not always the net cost you get.

## For wholesalers in Kinetic

- Hold agreed prices in Supplier Price List so buyers do not key the price on each PO. The records carry base unit price, effective date, supplier part number and price breaks.
- There is no screen to list all prices for a supplier. Load the data with DMT and write a BAQ on the supplier part table to review it.
- Receipts at a $0 PO price are a common gap. A BPM can block the receipt until the buyer sets the price.
- After a DMT load, check the Supplier UOM, which can default to EACH.

## Rules that matter for wholesalers in Kinetic

- Check Supplier UOM after a DMT load, which can default to EACH. A carton price keyed against EACH makes every line look wrong.
- Supplier Price List carries base unit price, effective date, supplier part number and price breaks. Keep the effective date up to date.
- A rebate or settlement document sits outside the invoice price, so a clean price check does not show net cost.

## What Kinetic does on its own

Kinetic has no standard price tolerance on invoices. Enter the invoice at the supplier price and the difference posts as a purchase price variance. The GRNI clearing tolerance in Company Configuration is about not invoiced receipts, not price. Some sites build a BPM rule that stops a line over a set percentage of the PO line.

Changing the PO price means unreceiving, reopening and re-approving, then receiving again.

What you need and the setup steps: https://www.pulsify.tech/supplier-price-checks-for-epicor-kinetic/

## Example

Example Fastener Wholesale buys 120 SKUs from one supplier. The supplier sends a new price list in March. Supplier Price List still holds the old base unit price for bracket B12.

- Bracket B12, 500 units, old price $4.20 in Supplier Price List: $2,100.00 (What the PO picks up)
- Invoice for bracket B12 at $4.45: $2,225.00 (The $125 difference posts as a purchase price variance)
- Receipt at a $0 PO price on a new part (A BPM can block the receipt until the buyer sets the price)

The buyer loads the new price list through DMT with an effective date. A BAQ on the supplier part table shows every price held for the supplier, as Kinetic has no screen for it.

## Common mistakes

- Keying prices on each PO instead of in Supplier Price List.
- Loading a price list with no effective date.
- Leaving $0 PO price receipts open, which pass any invoice price.

## Step-by-step guides for Kinetic

- How to check AP invoice lines against agreed supplier prices in Kinetic: https://www.pulsify.tech/how-to/check-bills-against-agreed-supplier-prices-in-epicor-kinetic/

## What Pulsify adds

Pulsify checks every line against the purchase order or a price list you upload for each supplier. Pulsify connects to Kinetic. We set up the connection for you. More: https://www.pulsify.tech/po-matching/

## Common questions

### Where does a Kinetic wholesaler keep supplier price lists?

In Supplier Price List, with base unit price, effective date and price breaks per part. There is no built-in view of every price for a supplier, so load with DMT and review with a BAQ.

### How do I find out when supplier prices change?

Compare each invoice price to the purchase order or agreed price list on every line. Report the lines that moved most each month, then ask the supplier for their new list in writing.

### Does Kinetic block an invoice priced above the PO?

No. Kinetic has no standard percentage tolerance. The difference posts as a purchase price variance unless a BPM stops it.

## Sources

- https://www.epiusers.help/t/108063
- https://www.epiusers.help/t/49067
- https://www.ato.gov.au/businesses-and-organisations/gst-excise-and-indirect-taxes/gst/tax-invoices

Source: https://www.pulsify.tech/supplier-price-checks-in-epicor-kinetic-for-wholesalers/ (last checked 2026-10-19)