# Supplier statement reconciliation for Sage 300

Sage 300 has no built-in supplier statement reconciliation. Pulsify reads each vendor statement, checks every line against your bills and credits and names what does not agree.

Supplier statement reconciliation means checking a vendor's vendor statement against the bills and credits in your books, so nothing is missing or paid twice.

## What Sage 300 does on its own

Sage 300 has no vendor statement reconciliation. The only Reconcile Statements screen is for bank statements. You print vendor transactions or Aged Payables and compare them with the supplier statement by hand.

- The Sage 300 guides describe no vendor statement matching.

## What you need in Sage 300

- Sage 300 Accounts Payable

## Setting it up in Sage 300

Where to find it: Accounts Payable > A/P Transactions

1. Print the vendor transactions or the Aged Payables report to the statement date.
2. Tick off each statement line against an invoice, credit note or payment.
3. Enter missing invoices in A/P Invoice Entry.
4. Enter missing credit notes using Document Type Credit Note.
5. Apply unmatched payments and credits so the balance agrees.

## Good to know in Sage 300

- Searches of the 2023 AP and PO guides and of add-on vendors found no statement matching.
- A credit note is applied later in Payment Entry.
- Discounts are not applied to credit notes or debit notes.

## How to do it in Sage 300

### How to run the Aged Payables report in Sage 300

In Sage 300, run the Aged Payables report as at your chosen date. Check the total ties to your accounts payable balance and look at items over 30 days. Full guide: https://www.pulsify.tech/how-to/run-an-aged-payables-report-in-sage-300/

## What Pulsify adds

1. Forward the statement to Pulsify. It recognises supplier statements.
2. Pulsify reads the period, opening and closing balance and every line.
3. Each line is checked against the supplier's documents in Pulsify and bills and credits from Sage 300.
4. Lines that do not agree are named with a reason.
5. A person checks the balance and marks the statement reconciled.

Pulsify connects to Sage 300. We set up the connection for you.

What Pulsify does not do:

- Nothing on a statement is written to Sage 300.
- A person always presses Mark as reconciled.

## Common questions

### Can Sage 300 reconcile a vendor statement?

No. The Reconcile Statements screen is for bank statements. Vendor statements are compared by hand against vendor transactions or Aged Payables.

### Which report shows what we owe a vendor?

Aged Payables shows balances by age. Vendor transactions lists each invoice, credit note and payment for tick off.

### How do I apply a credit to an invoice?

Apply it in Payment Entry under Applying Prepayments and Credit Notes after posting the credit note.

### How often should I reconcile statements?

Monthly for your biggest suppliers, before the payment run. Start with the suppliers you pay the most.

## Sources

- https://cdn.na.sage.com/docs/en/customer/300erp/2023/open/Sage300_AccountsPayable_UserGuide.pdf

Source: https://www.pulsify.tech/supplier-statement-reconciliation-for-sage-300/ (last checked 2026-10-19)