Packing Slip Generator

Why packing slips matter for your business

A packing slip is a shipping document that accompanies a delivery, listing the items included in the shipment. Unlike an invoice, it does not include pricing - its purpose is to help the recipient verify that the correct items and quantities have been received.

For industrial businesses that regularly ship parts, materials, or equipment, packing slips are essential for inventory management and quality control. They provide a clear record for both the shipper and receiver, helping to quickly identify discrepancies, short shipments, or incorrect items.

How to use this packing slip generator

1. Enter shipper details - company name, address, and contact information.
2. Add recipient details - delivery name, address, and contact information.
3. Fill in shipment details - order number, ship date, carrier, and tracking number.
4. Add items with description, SKU, quantity ordered, and quantity shipped.
5. Add any special handling instructions, then download as PDF or print directly.

Short-ship detection and Australian freight considerations

This generator automatically flags items where the quantity shipped is less than the quantity ordered. Short-shipped items are highlighted in red on the packing slip, making it easy for your warehouse team and the recipient to identify partial shipments at a glance. In Australia, where freight distances between capital cities can exceed 4,000 km, catching a short-ship before the truck leaves the warehouse saves significant cost. A return freight from Perth to Sydney can cost more than the missing item itself. For businesses shipping dangerous goods (common in mining, agriculture, and manufacturing), the packing slip should reference the relevant Australian Dangerous Goods Code classifications, even though detailed DG documentation is handled separately.

Three-way matching: packing slip, PO, and invoice

The packing slip is a critical document in the three-way matching process used by finance teams. When a supplier invoice arrives, the AP team compares the invoice quantities and prices against the original purchase order and the packing slip (or goods received note). If quantities on the packing slip show a short-ship, the invoice should only be approved for the amount actually received. Without accurate packing slips, businesses risk paying for goods they never received - a common source of overpayment in industrial procurement.

How AP automation closes the loop on shipment documentation

When packing slips, purchase orders, and invoices live in separate systems or paper files, matching them is slow and error-prone. AP automation digitises all three documents, performs automatic matching, and flags discrepancies for review before payment is released. This eliminates overpayments, reduces dispute resolution time, and gives your finance team full visibility over every shipment.