Freight & Logistics
The freight invoice processing software that handles your accounts payable end to end
Freight invoices read line by line, matched to the PO, verified and coded with GST, then posted straight to your accounting software. Only review the anomalies.
Pulsify has given me the confidence I needed and has helped reclaim a significant amount of my time, which will be crucial as we continue to scale our operations.
George Gorgi
CareMax Mobility
What gets automated
Every carrier format read
PDF, scan or photo, per consignment or consolidated. Every field and line is read. No template per carrier.
Matched to the PO line by line
Quantity and unit price on each line are checked against the purchase order. A rate or levy above the PO shows as an exception.
GST coded per line
A forwarder bill can carry a GST-free international leg and a taxable domestic leg on one page. Pulsify codes GST per line from how you coded that carrier before.
Duplicate consignments caught
The same job can arrive on a consignment invoice and again on the monthly statement. Pulsify flags the duplicate and checks bank details and ABN on every bill.
How it works for a freight business
Send the invoice
Forward carrier invoices and statements to your Pulsify address or upload them. Bundled scans are split.
Read and matched
Every line is read, including the fuel levy and accessorials. Lines are matched to the PO on quantity and unit price.
Coded and checked
Account and GST per line from your history. Duplicates, changed bank details and invalid ABNs flagged.
Approved and posted
Routed by supplier, amount, account or job. The approved bill is created in Xero or MYOB.
Why Freight & Logistics teams choose Pulsify
"Fuel levies buried in the total"
The levy sits on its own line in Pulsify. It is coded and checked on its own, not folded into freight.
"Accessorials nobody checks"
Detention, redelivery and futile pickup fees arrive as extra lines. Each one shows as an unmatched line for someone to accept or reject.
"A subbie's bank details change"
A BSB or account number that differs from the supplier record in Xero or MYOB is flagged before the bill is approved.
"Paying owner-drivers on time"
Invoices are routed by supplier and amount the day they arrive. Approvers act from a phone or a laptop.
Trusted by AP teams across Australia
Pulsify saves hours each week by auto-coding line items and flagging issues like duplicates, GST errors, and mismatches before bills hit the ledger.
Justin Tomas
Indiana Advisory
Pulsify has made a huge difference to how we manage accounts payable in our construction business. With high invoice volumes, multiple suppliers, and complex bills across projects, AP used to be slow and error-prone. Pulsify's AI-driven automation has brought clarity and control to the process, significantly reducing manual work and improving accuracy.
Matthew Carollo, Director
NACS Constructions
Simple pricing. No per-user fees.
Line coding and PO matching included on every plan.
Get Control
$69/mo
100 documents/month
Growing
$159/mo
250 documents/month
Scale
$369/mo
750 documents/month
All prices AUD ex-GST. Full pricing details
Frequently asked questions
Can it read consolidated carrier invoices?
Does it match invoices to proof of delivery?
How does it handle GST on international freight?
Which accounting systems does it post to?
Does it pay carriers?
Explore the features that power this
PO Matching
Every line checked against the purchase order, exceptions only.
Approval Workflows
Routing by supplier, amount, account or job, multi-step, every decision logged.
Fraud checks
Duplicates, changed bank details and invalid ABNs flagged as invoices are read.
Accounting Integrations
Approved bills created in Xero or MYOB.
Free tools for Freight & Logistics
No sign-up needed - free calculators and generators built for Australian businesses.
Fuel Surcharge Calculator
Calculate freight fuel surcharges for metro and interstate routes.
CBM Calculator
Cubic metre calculator for shipping, warehousing, and container loading.
Carrier Rate Comparison
Compare shipping rates across carriers side by side.
3PL Cost Breakdown
Detailed cost breakdown for third-party logistics providers.
Also relevant for
Further reading
How to Handle Carrier Invoice Discrepancies Without Slowing Down Your AP Team
Carrier invoice discrepancies drain freight AP teams. How logistics and industrial businesses resolve them faster without adding headcount.
Freight & Logistics APFreight Invoice Reconciliation: How to Match Carrier Invoices to Shipments
Freight invoice reconciliation for Australian businesses. How to match carrier invoices to shipments when surcharges and corrections arrive late.
Freight & Logistics APHow to Process 3PL Invoices Accurately in Xero and MYOB
3PL invoices bundle storage, pick-and-pack, returns, and surcharges into a single document. Here is how to code and process them correctly in Xero and MYOB.
Freight & Logistics APImport GST and Customs Duties: How to Code Them Correctly in AP Automation
Import GST and customs duties have distinct coding and GST treatment from standard supplier invoices. Here is how to handle them correctly in Xero and MYOB.
Freight & Logistics APFreight Invoice Processing for Construction and Wholesale: Where AP Workflows Break
Freight invoices in construction and wholesale carry more complexity than most AP tools handle. This guide covers where workflows break and what a better process looks like.
Freight & Logistics APFreight invoices. The quiet line item that can wreck your e-commerce books.
Freight invoices are one of the most misunderstood and mishandled parts of e-commerce bookkeeping. Packed with multiple charges, mixed tax treatments, and
Ready to automate AP for your Freight & Logistics business?
Book a 30-minute demo.