Manually matching invoices against the PO in Excel?

Match every invoice to its PO, instantly

Pulsify checks every invoice line against the PO, including price and quantity. Partial deliveries get matched and you only review the exceptions.

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5.0
on the Xero App Store
Xero Global App Awards 2026 Winner

Trusted by AP teams across Australia

I just wanted to say how impressed I am with the program's document reading capability. It even manages to split out a Coles receipt line by line with the correct GST application on each item!
K

Kate Mazar

Pulsify Customer

This is the 4th solution I have used for uploading receipts and it is much better than all the others. Being able to scroll, zoom and grab a receipt in the window and move it about for review is very user friendly. The interface is very clean and avoids all the noise that other solutions pack into a page.
V

Verified User

Xero App Store review

Have used Dext before and this was much easier to get up and running. Instant line-item splits and AI coding, super clean interface, and the duplicate detection/ABN verification is robust.
D

Daspal Gill

Xero App Store review

Pulsify saves hours each week by auto-coding line items and flagging issues like duplicates, GST errors, and mismatches before bills hit the ledger.
J

Justin Tomas

Indiana Advisory

Pulsify has made a huge difference to how we manage accounts payable in our construction business. With high invoice volumes, multiple suppliers, and complex bills across projects, AP used to be slow and error-prone. Pulsify's AI-driven automation has brought clarity and control to the process, significantly reducing manual work and improving accuracy.
M

Matthew Carollo

NACS Construction

We implemented Pulsify on recommendation and it has been our biggest win this year so far. Setup was magically simple and both the itemisation and process automation have really delivered. Much better than our previous use of Hubdoc + manual processes
S

Sean Cornell

Xero App Store review

I have tried many different AP processing apps for SMEs I have been involved with and this one is by far the most straightforward solution I have come across that doesn't require complex upfront set up. Sign up and go. Highly recommend
V

Verity Enright

Xero App Store review

I need this for import and shipping costs which have all sorts of GST, non-GST, part GST requirements, so Pulsify solves the complications of finding this and breaking it down at the end of each quarter for the accountant. Having previously used Dext, getting this detail was an extra expense and assigning costs was much more work.
V

Verified User

Xero App Store review

Pulsify has given me the confidence I needed and has helped reclaim a significant amount of my time, which will be crucial as we continue to scale our operations.
G

George Gorgi

CareMax Mobility

Really love they extract payment data from the bills and reconcile them to my Xero database. Gives me peace of mind that my invoices are secure.
V

Verified User

Xero App Store review

How Pulsify matches to the PO

Step 1

Connect your email inbox

Connect your Outlook inbox and supplier invoices come straight in. Or forward them to your Pulsify address. PDFs, scans and photos all work.

Step 2

Checked line by line

Each invoice line is matched to its PO line. A different unit price or quantity is flagged on that line, even when the totals agree.

Step 3

Partial claims tracked

When a PO is billed across several invoices, Pulsify shows what's been claimed, what this invoice adds and what's left. Anything billed past the PO is marked as over.

Step 4

Wrong or missing PO

Pulsify finds the PO from the number on the invoice. A missing PO number, a PO that isn't in Xero or MYOB, or one raised to another supplier is flagged.

Step 5

You approve, it syncs

Review the coded invoice, approve, and it posts straight to Xero or MYOB. No re-entry, no export and import.

Simple pricing. No per-user fees.

PO matching included on every plan.

Get Control

$69/mo

100 documents/month

Most popular

Growing

$159/mo

250 documents/month

Scale

$369/mo

750 documents/month

All prices AUD ex-GST. Full pricing details

Frequently asked questions

What is the difference between two-way and three-way PO matching?
Two-way matching compares the supplier invoice against the purchase order. Three-way adds the goods receipt. Pulsify does two-way matching at the line level, checking each invoice line against the PO for price and quantity before the bill is approved.
Does Pulsify match invoices line by line or just the totals?
Line by line. Header totals can agree while individual lines are wrong. Pulsify checks each line against its matching PO line for price and quantity, so an overcharge buried in a multi-line invoice still gets flagged.
What happens when a supplier only part-delivers an order?
Pulsify recognises partial deliveries and matches the invoiced quantity against what the PO still has outstanding, rather than flagging the whole invoice. The remaining quantity stays open on the PO for the next invoice.
Does PO matching work with Xero and MYOB?
Yes. Pulsify connects directly to Xero and MYOB, reads your purchase orders, and posts matched bills back to your ledger. Matched invoices flow straight through, so only variances and exceptions need review.
How long does setup take?
Minutes. Connect Xero or MYOB and Pulsify pulls in your suppliers and chart of accounts, then learns from how you have coded before. NACS Constructions connected MYOB AccountRight in one click.
Can I try it before I commit?
Yes. Pulsify is free for 30 days with no credit card. Pricing is per document, not per user, so adding your team costs nothing.
Where is my data stored?
In Australia. Pulsify is built for Australian businesses and hosts your data here.

Stop matching invoices by hand.

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