AP Automation for MYOB
Supplier bills captured, coded, approved and checked before they post to MYOB. Built to support MYOB, not bolted on as an afterthought.
Bills captured from your inbox
Forward supplier invoices or let Pulsify pull them from a mailbox. Line items, GST and totals are read automatically.
Coded to your MYOB accounts
Every line is coded to the right account, tax code, job and category, using your MYOB file and past coding.
Clean bills, not cleanup
Only validated, approved bills sync to MYOB. No mis-coded lines or duplicate payments to fix after posting.
How it works
Connect your MYOB file
Pulsify connects through the MYOB API. Your accounts list, tax codes, jobs, categories and contacts sync across so coding uses your real structure.
Invoices are read and coded
Each bill is captured, read line by line, and coded to your accounts, tax codes, jobs and categories before anyone reviews it.
Approvals run by your rules
Bills route to the right approver by amount, supplier or category. Purchase order matching and duplicate checks run in the same pass.
Approved bills post to MYOB
Only approved, validated bills are written to MYOB, matched to your structure and ready to pay.
What syncs to your MYOB file
MYOB stays your ledger
AP automation for MYOB does not move your accounts payable out of MYOB. It puts a control layer in front of MYOB so the bills that reach your ledger are already coded, approved and checked. Pulsify captures each supplier invoice, reads it line by line, codes it to your MYOB accounts, jobs and categories, routes it for approval, and only then writes an approved bill back to MYOB. Your accounts list, tax codes and reporting all stay where they are.
The bills sitting in MYOB then reflect what was actually reviewed and authorised, rather than a pile of documents in the In Tray still waiting to be coded, checked and chased. MYOB remains the source of truth. Pulsify handles the work that happens before a bill is fit to enter it.
How the MYOB sync works
Pulsify connects to your MYOB file through the MYOB API. It reads your accounts list, tax codes, jobs, categories and contacts, so coding decisions use your real structure rather than a generic template. When an invoice arrives, Pulsify reads the supplier, date, totals and every line, then codes each line to the right account, tax code and job. MYOB uses jobs and categories where Xero uses tracking categories, and Pulsify maps to the MYOB structure natively rather than forcing a shared format.
Once a bill has passed approval and validation, it is written to MYOB complete with line detail, account codes, tax codes and jobs. Because the write happens through the API, there is no export step, no manual re-keying and no lag between approval and the bill appearing in MYOB.
MYOB In Tray, and where Pulsify goes further
MYOB In Tray already captures and stores supplier documents and reads header-level detail. The honest picture is that In Tray covers document capture; the gap is the control layer that larger bill volumes need. This is where Pulsify fits.
| Task | MYOB on its own | With Pulsify |
|---|---|---|
| Capture invoices from email or PDF | In Tray stores documents and reads header fields | Full line-item extraction, straight onto the bill |
| Code bills to accounts, jobs, categories | Manual per line | Each line coded from your MYOB structure and history |
| Approve bills | Limited native approval handling | Multi-step approval routed by amount, supplier or category |
| Match to purchase orders | Manual | Two- and three-way PO matching before approval |
| Catch duplicates and bank-detail changes | Not checked automatically | Flagged before the bill is approved |
| Post to the ledger | Once entered and approved | Only validated, approved bills sync, so the file stays clean |
AP automation that actually supports MYOB
Much of the accounts payable automation market was built Xero-first, which leaves MYOB businesses either running AP by hand or stitching together tools that only half-fit. Pulsify treats MYOB as a first-class integration: the same line-item coding, approvals, PO matching and fraud checks that Xero users get, mapped to MYOB accounts, tax codes and jobs rather than approximated.
If you run MYOB and process enough supplier bills that coding and approvals have become a bottleneck, the same clean-sync approach that keeps a Xero file tidy applies here. Bills are coded and checked before they post, so the ledger you report from is the ledger you approved.
Frequently asked questions
No. MYOB stays your ledger and system of record. Pulsify sits in front of it, handling invoice capture, coding, approvals and checks, then posts clean, approved bills into MYOB through the API.
MYOB In Tray stores documents and reads header-level fields. Pulsify adds line-item coding to your accounts and jobs, multi-step approvals with dollar thresholds, purchase order matching, duplicate detection and supplier bank-detail change alerts, all before a bill is posted.
Pulsify syncs bills into MYOB through the MYOB API. If you want to confirm your specific MYOB product and setup are supported, our team can check before you start.
Yes. Pulsify reads your jobs and categories and codes each line to the right one, so cost and project reporting in MYOB stays accurate.
No. Pulsify connects through the MYOB API, so approved bills are written directly to MYOB with no export, no import and nothing to reconcile between two systems.
Related features
Invoice Processing
Capture and read supplier invoices before they reach MYOB.
Automated Line-Item Coding
Account codes, tax codes and jobs set before sync.
Approval Workflows
Multi-step approvals routed by amount and category.
PO Matching
Two- and three-way matching before a bill is approved.
Accounting Integrations
How Pulsify connects to Xero and MYOB.
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