HOW-TO

How to code an AP bill with mixed GST lines in Acumatica

Short answer

In Acumatica, set the tax category on each line of the AP bill. Use the GST code for taxable lines and the GST-free code for others, then check the GST total matches the invoice.

Last checked

A mixed GST bill has some lines with GST and some without, such as taxable goods plus GST-free items. Each line needs its own GST code.

Before you start

  • Tax set-up created with the AU option

The Acumatica way

Where to find it: Bills and Adjustments (AP301000) > Details tab and Taxes tab

  1. On each line pick the Tax Category (for example DEFAULT, GSTFREE, CAPPURCH or NOGSTNOCAP).
  2. Set the vendor's tax zone (DOMESTIC for GST suppliers).
  3. Check the Taxes tab for the tax per code.
  4. Release the bill.

Limits in Acumatica

  • If the supplier's invoice shows a different tax amount, you adjust it through tax adjustments or use Validate Tax Totals on Entry. That option needs the Net/Gross Entry Mode feature.

Good to know in Acumatica

  • Each tax category maps to a BAS box, for example capital purchases go to G10 and purchases with no GST in the price go to G14.
  • MYOB asks you not to change Report Lines and Report Groups unless MYOB tells you to.

Words Acumatica uses

  • Tax category. A group on an item or line that decides which tax codes apply, for example GST-free or capital purchase.

The Pulsify way

  1. Forward the supplier's invoice to your Pulsify address or upload it. Pulsify reads every line and finds the vendor in Acumatica.
  2. Pulsify works out the GST rate for each line from what is printed and picks the matching tax category in Acumatica.
  3. Check any line where the invoice is unclear. Change the tax category and approve.
  4. The AP bill is created in Acumatica with the GST on each line.

Pulsify connects to Acumatica. We set up the connection for you.

What Pulsify does not do here

  • If the invoice does not show GST by line, Pulsify uses past bills for that vendor. Check those lines yourself.

Common mistakes

  • Using the wrong Tax Category for a capital purchase, so it reports in the wrong BAS box.
  • Changing Report Lines and Report Groups. MYOB asks you not to unless MYOB tells you to.

More help

Sources

Last checked 2026-10-19. Confidence: confirmed.

Common questions

Which tax categories are there for GST?

The help gives DEFAULT, GSTFREE, CAPPURCH and NOGSTNOCAP as examples. Pick the Tax Category on each line.

Which BAS box does a tax category use?

Each tax category maps to a BAS box. For example capital purchases go to G10 and purchases with no GST in the price go to G14.

What if the supplier's GST amount differs?

Adjust it through tax adjustments or use Validate Tax Totals on Entry. That option needs the Net/Gross Entry Mode feature.

Does Pulsify code GST by line?

Yes. Pulsify sets a GST code on each line from the rate printed on that line and matches it to a tax code in your ledger.

Pulsify setup guides

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