WORKFLOW

Multi-Entity AP Automation

One AP team, many entities - consistent controls across all of them.

All invoices processed through one workflow, regardless of which entity they belong to.

Coding, validation, and approvals respect each entity's specific accounts and rules.

Visibility across every entity without switching between files or logins.

How it works

All entities feed into one intake workflow - no separate queues or inboxes to manage.

Each invoice is routed to the correct entity based on supplier and context.

Coding, approval thresholds, and sync targets are applied per entity.

Group structures with shared suppliers across entities

Centralised AP teams supporting multiple businesses

Entities with different approval thresholds and roles

Separate Xero/MYOB files with shared processing logic

Adding new entities without rebuilding workflows

Preventing mis-posting invoices to the wrong entity

Does this merge entities into one ledger?

No. Each entity keeps its own accounting file. Pulsify manages workflows centrally while keeping each entity's data separate.

Can approval rules differ by entity?

Yes. Approval logic can be shared or customised per entity - different thresholds, different approvers, different escalation paths.

Can I add entities over time?

Yes. New entities are added without disrupting existing workflows. The same processing logic applies immediately.

Configure approval rules per entity or across the group.

See the full workflow that runs across every entity.

Each entity syncs to its own Xero or MYOB file.

Ready to start?