Bill approval means a bill is checked and signed off by the right person before it is paid. A setup says who approves what. What is segregation of duties?
The Sage 100 Contractor way
Where to find it: 4-2 Payable Invoices/Credits > Status
- Enter the invoice with Status 1-Open or 2-Review, or 3-Dispute if the vendor disputes it. The program sets 4-Paid and 5-Void itself.
- Keep invoices in Review until checked, then change the status so they can be paid.
Limits in Sage 100 Contractor
- A status is a field, not a routed approval workflow with named approvers.
- Purchase order approval is a date typed in the Approved box.
The Pulsify way
- Connect Sage 100 Contractor to Pulsify. We set up the connection for you where needed.
- Open Approvals. Every company starts with a default rule: any Admin or Approver can approve.
- Add steps for amounts, suppliers or accounts. Choose a person, a role or a team as approver at each step.
- Add a review step if someone should check coding before approval.
- Use Try an invoice to test the rule on a real bill.
- Add auto-approve rules for small or trusted bills if you want.
Pulsify connects to Sage 100 Contractor. We set up the connection for you.
What Pulsify does not do here
- Pulsify does not reassign an approval to someone else.
- Pulsify does not send approval reminders.
Common mistakes
- Treating Review as an approval by a named person. It is only a status.
- Assuming a status stops payment without testing it.
More help
- How to set up invoice approval in Sage 300 CRE
- How to keep an audit trail for payable invoice records in Sage 100 Contractor
- All Sage 100 Contractor how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: partial.
- help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/Entering_payable_invoices.htm
- help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/About_payable_credits.htm
- help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/6-Project_Management/Creating_purchase_orders_for_jobs.htm
- help-sage100contractor.na.sage.com/Sage100Contractor/US/26_1/Content/Modules/4-Accounts%20Payable/About%20payable%20invoice%20status.htm
Common questions
Is there a routed approval workflow?
No. A status is a field, not a routed approval workflow with named approvers.
What statuses can an invoice have?
The Status list includes 1-Open, 2-Review, 3-Dispute and 4-Paid. Keep invoices in Review until checked.
How are purchase orders approved?
Purchase order approval is a date typed in the Approved box.
Does Pulsify support multi-step approvals?
Yes. You can set steps by amount, supplier or account. Approvers can be people, roles or teams. A review step is available.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in Sage 100 Contractor.