Invoice approvals for Sage 100 Contractor

Invoice approval is the check that the right person agrees a supplier bill is correct before it is paid.

What Sage 100 Contractor does on its own

Each payable invoice carries a Status: 1-Open, 2-Review, 3-Dispute or 4-Paid. You can hold an invoice in Review until it is checked. A status is a field, not a routed approval with named approvers. Purchase order approval is a date typed in the Approved box.

• No routing workflow.
• No routing by amount, vendor or job.

What you need in Sage 100 Contractor

• Sage 100 Contractor Accounts Payable

Setting it up in Sage 100 Contractor

Where to find it: 4-2 Payable Invoices/Credits > Status

1. Open 4-2 Payable Invoices/Credits and enter the invoice.
2. Set the Status to 2-Review until it is checked.
3. After the checker signs off, change the Status to 1-Open so it can be paid.
4. Use 3-Dispute if the vendor needs to correct the invoice.
5. On purchase orders, type the date in the Approved box once the authorizer signs off.

Good to know in Sage 100 Contractor

• No bulk approve and no routing rules by amount or vendor were found.
• A purchase order with status 2-Review can still take an invoice, but the program warns you.

How to do it in Sage 100 Contractor

How to set up payable invoice approval in Sage 100 Contractor

Sage 100 Contractor has an invoice status field, not a routed approval workflow with named approvers. Enter invoices as Review (status 2) until checked, then change the status so they can be paid.

What Pulsify adds

1. Every company starts with a default rule: any Admin or Approver can approve.
2. With the Approval Workflows Add-on, add ordered steps that route by supplier, amount, account and tracking such as job.
3. Each step asks a role, a person or a team. A step can need any one of them or everyone.
4. Add a review step before approval if someone should check coding first.
5. Use Try an invoice to see which path a sample bill would take.
6. Approvers approve, reject or send back from a phone or laptop, one bill or many at once.

Pulsify connects to Sage 100 Contractor. We set up the connection for you. More about invoice approvals in Pulsify.

What Pulsify does not do

• Pulsify does not reassign an approval to someone else.
• Pulsify does not send approval reminders.
• Pulsify never moves money. Payment runs stay in Sage 100 Contractor or your bank.

More help

• Invoice approvals for Sage 300 CRE
• Invoice capture for Sage 100 Contractor
• Supplier credit notes for Sage 100 Contractor
• Duplicate invoice checks for Sage 100 Contractor
• All Sage 100 Contractor how-to guides

Sources

Last checked 2026-10-19.

• help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/12-Inventory/About_purchase_order_receipts.htm
• help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/About_payable_credits.htm
• help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/6-Project_Management/Creating_purchase_orders_for_jobs.htm
• help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/Entering_payable_invoices.htm