HOW-TO

How to set a default ledger account for each vendor in Sage 100 Contractor

Short answer

In Sage 100 Contractor, open the vendor record and set a default ledger account and sales tax or use tax rate. New payable invoice lines will start with those and you can change any line.

Last checked

A default account is the expense account a supplier's bills are coded to unless someone changes it. It saves time on repeat suppliers. What is chart of accounts?

The Sage 100 Contractor way

Where to find it: 4-4 Vendors (Accounts Payable) > Invoice Defaults tab

  1. Open the vendor.
  2. On Invoice Defaults set Ledger Account, Cost Code and Cost Type.
  3. Save. New invoices for the vendor use these.

Limits in Sage 100 Contractor

  • Leave blank for vendors that post to many accounts.

The Pulsify way

  1. Forward the supplier's invoice to your Pulsify address or upload it. Pulsify reads every line and finds the vendor in Sage 100 Contractor.
  2. Pulsify suggests an account for each line from how that vendor was coded on past bills in Sage 100 Contractor.
  3. Correct a suggestion when it is wrong. Later bills for that vendor follow the pattern.
  4. Approve. The payable invoice is created in Sage 100 Contractor.

Pulsify connects to Sage 100 Contractor. We set up the connection for you.

What Pulsify does not do here

  • There is no setting in Pulsify to fix a default account for a vendor. It learns from past bills.
  • A default set on the vendor in Sage 100 Contractor stays in Sage 100 Contractor.

Common mistakes

  • Setting a default for a vendor that posts to many accounts.
  • Expecting old invoices to change when you edit a default. New invoices for the vendor use it.

More help

Sources

Last checked 2026-10-19. Confidence: confirmed.

Common questions

Where do I set a vendor default?

Open the vendor in 4-4 Vendors and go to the Invoice Defaults tab.

Do defaults reach purchase orders?

The PO steps say a purchase order created against a job uses the vendor's Invoice Defaults tab for accounts. A wrong default shows up there too.

Should every vendor have a default?

No. Leave it blank for vendors that post to many accounts.

Does Pulsify let me set a default account?

Not as a setting. Pulsify learns each supplier's coding from past bills in your accounting system and suggests an account for every line.

Pulsify setup guides

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