Meeting Minutes Generator

Why Proper Meeting Minutes Matter

Meeting minutes serve as the official record of decisions made, actions assigned, and discussions held during a meeting. For board meetings and AGMs, they are a legal requirement under the Corporations Act 2001. For team meetings and committees, they provide accountability - ensuring action items are tracked, responsibilities are clear, and decisions can be referenced later.

Well-structured minutes should capture who attended, what was discussed, what was decided, and what actions were assigned (including who is responsible and when it is due). They should be concise, factual, and distributed promptly after the meeting.

How to use this meeting minutes generator

1. Enter meeting details - title, type, date, time, and location.
2. Add attendees with their roles and attendance status.
3. Select the chairperson and minute taker from your attendees list.
4. Confirm whether previous minutes were approved, and by whom.
5. Add agenda items with discussion notes, decisions, and action items.
6. Set the next meeting date and download your minutes as PDF.

What should meeting minutes include?

At minimum, meeting minutes should record: the type of meeting, date and time, location, who attended (and who sent apologies), whether previous minutes were approved, each agenda item discussed, any resolutions or decisions made, action items with responsible persons and due dates, and the date of the next meeting.