How to handle a partial delivery against a purchase order in Sage 100 Contractor

A partial delivery is when a supplier delivers and bills only part of a purchase order, so the PO stays open with a balance.

Before you start

Where to find it: 12-Inventory > 12-4 Purchase Order Receipts

Open 12-4 Purchase Order Receipts and enter the quantity received (and serial numbers for serialised parts).
On saving, Sage creates a payable invoice with status 2-Review or 3-Dispute and posts it to the ledger using the PO accounts.
When the vendor invoice arrives, recall and adjust the invoice.

Sync your open POs from Sage 100 Contractor to Pulsify.
Forward each payable invoice. Pulsify links it to the purchase order and matches lines on quantity and unit price.
Pulsify shows how much of the purchase order is claimed, what this payable invoice adds and what is left.
Pulsify flags a line that bills more than what is left on the purchase order.
Approve. The payable invoice is created in Sage 100 Contractor against the purchase order.

Pulsify connects to Sage 100 Contractor. We set up the connection for you.

What Pulsify does not do here

Pulsify matches to within 1 cent and has no tolerance setting.
A lower quantity than the purchase order line is not flagged, because partial delivery is normal.

Last checked 2026-10-19. Confidence: confirmed.

Open 12-4 Purchase Order Receipts and enter the quantity received. Serial numbers apply for serialised parts. You need the Inventory Add-On Module.

Sage creates a payable invoice with status 2-Review or 3-Dispute and posts it to the ledger using the PO accounts.

No. The receipts window takes quantities only. When the vendor invoice arrives, recall and adjust the invoice.

Yes. It tracks the PO balance across invoices and flags a line that goes over what is left.

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