Matching a bill to a purchase order means checking the invoice lines against what was ordered (and sometimes received) before you pay. What is purchase order?
Before you start
- Inventory Add-On Module for receipts
The Sage 100 Contractor way
Where to find it: 4-2 Payable Invoices/Credits (Order# box); 12-4 Purchase Order Receipts
- In 4-2 Payable Invoices/Credits type the Invoice# and the purchase order in Order# and press Enter. The grid fills from the PO.
- The PO Lookup in the Job Costs grid first shows the cost codes on that PO.
- Turn on the Over PO warning to compare the invoice total with the PO balance (see T12).
- Save.
Limits in Sage 100 Contractor
- Order# and Subcontract# are mutually exclusive on one invoice.
- Receipts (12-4) need the Inventory Add-On Module and create a payable invoice in Review or Dispute.
Good to know in Sage 100 Contractor
- Use PO Sales Tax is on by default.
The Pulsify way
- Sync your open POs from Sage 100 Contractor to Pulsify.
- Forward the supplier's invoice. Pulsify links it to the right purchase order.
- Pulsify matches each line on quantity and unit price, to within 1 cent.
- Review flags for price differences, extra quantity and lines not on the PO.
- Approve. The payable invoice is created in Sage 100 Contractor against the purchase order.
Pulsify connects to Sage 100 Contractor. We set up the connection for you.
What Pulsify does not do here
- Pulsify has no tolerance setting. It compares to the cent.
- Flags are warnings. Your approver decides.
Common mistakes
- Entering both Order# and Subcontract# on one invoice.
- Expecting sales tax to trigger the Over PO warning. It does not.
More help
- How to match a vendor invoice to a purchase order in Sage 300 CRE
- How to handle a partial delivery against a purchase order in Sage 100 Contractor
- How to set a price tolerance on purchase order matching in Sage 100 Contractor
- How to raise a purchase order and get it approved in Sage 100 Contractor
- All Sage 100 Contractor how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: partial.
- help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/Entering_payable_invoices.htm
- help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/4-Accounts_Payable/Entering_settings_for_the_Vendor_Invoice_Over_Purchase_Order_Warning.htm
- help-sage100contractor.na.sage.com/Sage100Contractor/US/25_1/Content/Modules/12-Inventory/About_purchase_order_receipts.htm
Common questions
Is there a three-way match?
A full three-way match was not found. The Order# fill and the Over PO warning are confirmed.
Can I use Order# and Subcontract# on one invoice?
No. They are mutually exclusive on one invoice.
What do receipts need?
Receipts in 12-4 need the Inventory Add-On Module. They create a payable invoice in Review or Dispute.
What does Pulsify flag?
A unit price that differs from the PO, a quantity above the PO line and lines that are not on the PO.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in Sage 100 Contractor.